Who We Are Digital323 is a growing, IT Managed Services firm based just south of Denver, Colorado, with clients spanning across the United States. Think of us as an outsourced IT department for small and medium-sized businesses. We take on some or all the tasks of managing daily IT and IT compliance for our clients.
Position Summary The Office Administrator provides administrative and operational support across finance, procurement, executive administration, and general office operations. This role plays an important part in keeping daily business functions organized and running efficiently by supporting financial processes, coordinating procurement activities and shipments, assisting executive leadership, and ensuring a positive experience for both employees and clients.
This role is ideal for someone who is highly organized, is fulfilled by helping others, is detail-oriented, a proactive and critical thinker, with the ability to manage multiple priorities and maintain accuracy in a fast-paced environment. This position works closely with multiple stakeholders and serves as a key resource in supporting the overall success of the organization.
If you are interested in applying for this position, please submit an application directly to us using this link: https://digital323.bamboohr.com/careers/31?source=aWQ9MjA%3D
Primary Responsibilities
- Support billing, invoice processing, expense tracking, and financial reporting activities.
- Coordinate procurement requests, vendor orders, shipment tracking, and internal communications.
- Prepare quotes and help maintain accurate procurement and accounting records and inventory levels.
- Provide administrative support to Executive Leadership (3 individuals).
- Assist with office operations, employee recognition programs, and internal events.
- Provide occasional support for marketing initiatives and sales administration.
What We're Looking For
- 2+ years of administrative, office coordination, accounting support, or related experience.
- 1+ years of experience using Quickbooks Online is preferred.
- Strong organizational and prioritizing abilities.
- Excellent written and verbal communication skills.
- High attention to detail and accuracy.
- Proficiency with Microsoft Office applications, including Outlook, Excel, Word and PowerPoint.
- Ability to manage multiple priorities while maintaining a positive, team-oriented attitude.
- Experience maintaining confidentiality and handling sensitive information with discretion.
- Minimum of an Associate’s Degree or equivalent professional setting work experience is required.
Why Join Digital323?
- Collaborative and supportive team environment.
- Exposure to multiple areas of business operations.
- Opportunities for professional growth and development.
- A role where your organization and attention to detail have a direct impact on company success.
Physical Demand
- Must be able to lift, carry, push, pull, reach, or otherwise move objects up to 50lbs.
- Must be able to flourish in an active office environment, while working at a computer for large portions of the workday.
Travel
- Local travel to/from store, restaurant, etc., or client site may be needed on occasion.
- Regional, national, or international travel is not required.
Other
- Valid driver’s license, auto insurance, and reliable transportation.
- Must be able to pass state and national criminal background checks.
Compensation
- Salary range is $52,000 - $56,000 annually depending on experience.
Job Type
- Full-time with an average workweek comprising 40 hours per week, Monday-Friday.
- In-Office: Required to work on site at the Digital323 Greenwood Village office during all normal work activities.
Benefits
- 401(k)
- Company provided Dental, Vision, Short-Term and Long-Term Disability, Life Insurance and EAP for all employees. With the option of additional opt-in coverages for self- and/or qualifying dependents.
- Health Insurance.
- Aflac supplemental insurance coverage option.
- 3 weeks of annual accrued paid time off.
- 8 paid company holidays.
Ability to commute/relocate
- Must be in or relocating to the Denver-Metro area on or before the first day of work.
Job Type: Full-time
Pay: $52,000.00 - $56,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Ability to Commute:
- Greenwood Village, CO 80111 (Required)
Ability to Relocate:
- Greenwood Village, CO 80111: Relocate before starting work (Required)
Work Location: In person
