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Job Summary
We are seeking a dynamic and organized Office Assistant to join our team! This energetic role is vital in ensuring the smooth operation of daily office activities, providing exceptional support to staff and visitors alike. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills. As an Office Assistant, you will handle a variety of administrative tasks, manage front desk responsibilities, and contribute to a productive and welcoming work environment. Your enthusiasm and organizational prowess will help keep our office running efficiently and effectively.
Duties
- Answer multi-line phone systems promptly, directing calls accurately and courteously
- Perform data entry tasks using productivity software such as Microsoft Office and QuickBooks
- Maintain organized filing systems, including digital documents and physical records
- Support bookkeeping activities using QuickBooks or similar accounting software
- Provide customer service support by addressing inquiries and resolving issues efficiently
- Conduct proofreading and document review to ensure accuracy and clarity
- Manage office supplies inventory and place orders as needed to ensure smooth operations
- Support office management tasks, including organizing files, preparing reports, and handling correspondence
Qualifications
- Proven experience in an office environment with clerical or administrative responsibilities
- Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Experience with QuickBooks or similar bookkeeping software is highly desirable
- Excellent organizational skills with the ability to prioritize tasks effectively
- Strong typing skills with high accuracy; familiarity with data entry processes
- Exceptional phone etiquette and customer service skills
- Previous experience as a receptionist or personal assistant is advantageous
- Knowledge of office management practices, filing systems, and calendar coordination
- Ability to handle multiple tasks simultaneously while maintaining attention to detail
- Technical proficiency in office equipment such as multi-line phones, printers, and scanners
Join us as an Office Assistant to play a key role in creating a welcoming environment while supporting our team’s productivity! We value energetic individuals who thrive in busy settings and are eager to contribute their organizational talents. This paid position offers the opportunity to develop your skills across various administrative functions within a supportive workplace.
Pay: $18.00 - $20.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Work Location: In person
