About the job
Are you looking to work at a law firm representing individuals in cutting-edge civil rights matters, including employment discrimination, students’ rights, free speech, and criminal defense cases? ZALKIND DUNCAN & BERNSTEIN LLP is hiring an Administrative Assistant/Intake Coordinator to join our premier litigation boutique in Boston.
SUMMARY
The Administrative Assistant/Intake Coordinator is expected to provide administrative support to the firm in connection with general firm operations and the firm’s criminal and civil cases, with a particular focus on intake of potential clients.
ESSENTIAL DUTIES
- Manage potential client intake
- Answer phones
- Provide general administrative assistance, such as maintaining firm and attorneys’ calendars and firm and case management software; handling ingoing and outgoing mail, including processing payments; maintaining physical office space; and ordering and maintaining office supplies
- Assist in the maintenance of the firm website and social media platforms
- Coordinate in office/out of office events
- Handle communications with clients, witnesses, court clerk’s offices, etc.
- Manage, organize, and maintain documents in paper and electronic filing systems
- Assist with court filings
SKILLS REQUIRED
- Proficiency with the Microsoft Office Suite (including Word, Excel, Teams and Outlook).
- Interest in social media is a plus, and previous office and/or customer service experience is desirable.
- Ability to work independently, manage limited time effectively, and keep deadlines
- Organization and attention to detail
Administrative Assistant/Intake Coordinator is a full-time, in-person position at our office in Boston. Our clients come from a diverse array of communities, so fluency in Spanish, Portuguese, Chinese, Haitian Creole, or other languages is beneficial. More information about our firm can be found on our website: http://www.zalkindlaw.com.
Creating and supporting a diverse and inclusive work environment matters: to us, to our clients, and to the work we do for them. We actively seek applicants from all backgrounds who share our commitment to join our team. We encourage you to apply if you believe you would be a good fit for the role, even if you don’t believe you meet every one of our qualifications as described.
The starting pay rate for this position is $22.00 per hour. We offer competitive benefits, including discretionary year-end bonuses, fully employer-paid healthcare for employees, three weeks of vacation, thirteen paid holidays (up to five of which can be used as floating holidays), one week of sick leave, and paid parental leave. We also offer a 401(k) with employer contribution following a qualifying period of employment.
To apply, please send an email to [email protected] with “Application for intake coordinator” in the subject line and the following materials:
- cover letter including available start date, named “Firstname Lastname – Cover Letter”
- resume, named “Firstname Lastname – Resume”
Applications will be reviewed on a rolling basis until the position is filled. Please contact [email protected] if you require accommodations at any point in the application process.
Pay: $22.00 per hour
Benefits:
Work Location: In person
