Nippon Shokken U.S.A. Inc. is the U.S. subsidiary of a Japanese food manufacturer serving the American market with sauces and seasonings. Working within the food production industry, the company supports customers through a combination of product development, production, and day-to-day operational service.
This role is well suited to someone who enjoys keeping office operations organized, accurate, and moving smoothly. As an Office Administrative Assistant, you will support a wide range of administrative, customer service, order-processing, and internal coordination activities that help the business stay responsive and efficient.
Responsibilities
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Process receipts for everyone in the office and understand the correct information and process for reimbursement.
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Put receipt information in the purchase item list and submit it to headquarters within the due date.
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Manage, fill out, and submit time attendance sheets.
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Manage and prepare customer lists, NET pricing forms, Terms and Conditions, and contracts.
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Troubleshoot shipping problems.
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Process orders from customers and from sales representatives.
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Update customer lists as needed and update the AR list daily.
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Contact customers' accounting departments by phone or email to help ensure payments are made by the due date.
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Make sample kits.
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Help send DMs and ship packages.
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Update target sales sheets for each customer.
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Make appointments with customers.
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Check office supply stock and place orders with manager approval.
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Manage and check sample stock twice each month and place orders with manager approval.
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Take phone calls.
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Receive packages.
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Manage morning announcements and company notices.
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Report daily progress, problems, and proposals to the manager.
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Handle other tasks assigned by the manager.
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Job duties are not limited to the list above.
Requirements
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Legally authorized to work in the US
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Valid driver license
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Read, write and speak business level English and Japanese
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Ability to lift min. 40 pounds
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Able to type 30 words within 1 minute without any mistakes
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Ability to stay seated 4+ hours
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Ability to use MS Office Suite (PowerPoint, Excel, Word, Outlook), Windows operation system, and Google
Benefits
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Paid Sick Leave
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Company Party (twice a year)
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Pay range: $20.80/hr-$23.00/hr
