Job Title: Coordinator III – Property Tax Support (Hybrid)
Location: Cumberland, RI 02864 (Hybrid – Onsite Tuesday through Thursday)
Schedule: Monday–Friday, 8:30 AM – 5:00 PM EST
Position Overview
We are seeking a detail-oriented and highly organized Coordinator III to provide operational and administrative support to a Property Tax team managing a large, multi-state portfolio. This role is critical in ensuring timely processing of high-volume, time-sensitive documentation and maintaining compliance with statutory deadlines.
This position requires consistent onsite presence to support physical document handling, workflow coordination, and compliance readiness.
Key Responsibilities
- Handle, sort, and distribute high-volume incoming mail, including tax notices and deadline-driven correspondence
- Scan, organize, and maintain documentation in accordance with internal protocols
- Support document retrieval and compilation from internal systems (e.g., Image Silo, lease systems, and TRIRIGA)
- Assist in managing workflow tracking and reporting using Excel (including pivot tables)
- Maintain audit-ready records for appeals, payments, and compliance activities
- Run and distribute reports to support portfolio tracking and analysis
- Coordinate with internal teams, vendors, business stakeholders, and landlords
- Support the Property Tax leadership team with administrative and operational tasks
Required Qualifications
- High School Diploma or GED (verifiable)
- 2+ years of experience in administrative, compliance, real estate, or similar environment
- Strong proficiency in Microsoft Office Suite (Excel required)
- Advanced Excel skills, including pivot tables and data tracking
- Excellent organizational and time management skills
- Strong written and verbal communication skills
- Ability to manage high-volume, time-sensitive tasks with accuracy
Preferred Qualifications
- Experience supporting property tax, real estate, or compliance-related functions
- Familiarity with tax notice review and appeal processes
- Experience working in regulatory or deadline-driven environments
- Bachelor’s degree in Business, Finance, Accounting, Real Estate, or related field
#NonVax
Pay: $21.00 - $24.50 per hour
Experience:
- property tax, real estate, or compliance-related: 2 years (Required)
- administrative or coordinator: 2 years (Preferred)
- high-volume document or mail processing: 2 years (Required)
Work Location: Hybrid remote in Cumberland, RI 02864
