About Us:
We are a thriving construction company specializing in Commercial & Residential projects. Our mission is to deliver high-quality, on-time, and on-budget projects while fostering strong relationships with our clients. We’re seeking a skilled and experienced Bookkeeper/Administrative Assistant to join our team and contribute to our continued success by managing our financial and administrative operations with precision and professionalism.
Position Overview:
The ideal candidate will be highly experienced in QuickBooks, have a solid understanding of accounting principles, and be adept at maintaining financial records. Additionally, they will have a knack for providing top-notch customer service and thrive in a fast-paced environment. This role requires a proactive, detail-oriented individual who can juggle multiple responsibilities while maintaining accuracy and efficiency.
Key Responsibilities:
Bookkeeping Duties:
- Full-Cycle Bookkeeping: Manage all bookkeeping functions, including accounts payable, accounts receivable, general ledger entries, and bank reconciliations.
- Financial Reporting: Prepare and present monthly financial statements, including balance sheets, profit & loss statements, and cash flow reports.
- Budgeting & Forecasting: Assist in creating and maintaining budgets for projects and company operations.
- Job Costing: Track and report on project costs to ensure profitability and provide insights into financial performance.
- Tax Preparation Support: Collaborate with external accountants for tax filings and audits, ensuring all records are accurate and up-to-date.
Administrative Duties:
- Customer Relations: Act as the primary point of contact for clients, addressing inquiries, resolving issues, and ensuring customer satisfaction.
- Scheduling & Coordination: Manage calendars for leadership, schedule meetings, and coordinate with vendors, subcontractors, and clients.
- Office Management: Maintain office supplies, organize files (physical and digital), and ensure the office runs smoothly.
- Document Management: Prepare, review, and distribute contracts, invoices, and other necessary documentation.
- Compliance & Licensing: Ensure company licenses, certifications, and insurance are current and compliant with industry regulations.
- Data Entry & Reporting: Maintain accurate records in QuickBooks and other systems, generating reports as needed for management review.
Qualifications:
- Experience: Minimum of 3-5 years of bookkeeping experience, preferably within the construction industry.
- QuickBooks Expertise: Advanced proficiency in QuickBooks, including setup, troubleshooting, and reporting.
- Accounting Knowledge: Solid understanding of GAAP (Generally Accepted Accounting Principles) and financial reporting.
- Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with project management software is a plus.
- Customer Service: Excellent interpersonal skills, with the ability to communicate effectively and professionally with clients, vendors, and team members.
- Organizational Skills: Strong attention to detail, ability to prioritize tasks, and manage multiple deadlines in a dynamic environment.
- Problem Solving: Proactive approach to identifying and resolving issues, with a focus on improving processes.
- Confidentiality: Ability to handle sensitive financial and personal information with discretion.
Preferred Qualifications:
- Experience with construction management software (e.g., Procore, Buildertrend).
- Familiarity with lien waivers, AIA billing, and construction contract management.
- Knowledge of local, state, and federal regulations related to construction projects.
Benefits:
- Competitive salary based on experience.
- Paid time off and holidays.
- Opportunities for professional growth and development.
- Supportive team environment with a focus on work-life balance.
Job Type: Full-time
Pay: From $50,000.00 per year
Benefits:
Ability to Relocate:
- Ocean Isle Beach, NC 28469: Relocate before starting work (Required)
Work Location: In person
