Responsibilities:
Brasfield & Gorrie’s project team is seeking a Jobsite Assistant to join the project team. Below are the main responsibilities for the dual role position.
Responsibilities and Essential Duties include the following (other duties may be assigned):
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Provide day-to-day administrative support to the project management team (correspondence, mail, meetings, catering, business cards, etc.)
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Prepare expense reports and book travel via Concur for project and jobsite staff
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Support project setup and closeout — job startup, PDM entry, permits/licenses/insurance, Notice of Commencement, closeout documentation, and final job reports
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Maintain electronic project files and ensure they're complete and stored properly
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Manage contracts, purchase orders, subcontracts, and related documents (execution, licenses, safety documents, DocuSign)
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Support construction document management — drawings, spec logs, RFIs, and submittals
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Track material status and coordinate delivery on subcontracts and purchase orders
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Assist with SDP enrollment and bonding, and change order management
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Handle pay applications, lien waivers, invoice coding, and owner billing; research payment status in JD Edwards
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Coordinate Sales & Use Tax with accounting
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Enter employee time in JD Edwards and act as liaison between accounting, JSAs, and the project team
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Support field management (Superintendent, AFM, Foreman) with day-to-day jobsite operations
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Handle payroll, daily reports (Egnyte), and invoice/dray matching (OnBase)
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Manage employee lifecycle tasks — iCIMS postings, hiring field craft, onboarding, I-9/E-Verify, drug testing, transfers, termination paperwork, and living allowance changes
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Order jobsite supplies and equipment (Yardz), and schedule inspections/dig permits per Superintendent
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Handle deliveries, vendor/sales visitors, employee benefits questions, company card requests, and light office upkeep
Education - Skills - Knowledge - Qualifications & Experience:
- Proficient word processing skills
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Word and Excel experience
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Excellent verbal and written communication skills
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Positive attitude
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Basic knowledge of payroll procedures and accounting a plus
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Self-motivated
- Excellent personal skills
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Excellent phone skills
The above description covers the principal duties and responsibilities of the job. The description shall not, however, be construed as a complete listing of all miscellaneous, incidental, or similar duties which may be required from day-to-day. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EOE/Vets/Disabilities
