Job Overview
We are seeking a dynamic and detail-oriented Office Administrator specializing in Accounts Payable (AP) and Accounts Receivable (AR), order processing, and customer support. In this vital role, you will manage financial transactions, ensure accurate record-keeping, and provide exceptional support to our clients and internal teams. Your expertise in accounting software and financial concepts will drive efficient operations and contribute to the overall success of our organization. This position offers an exciting opportunity for a motivated professional to thrive in a fast-paced environment while maintaining accuracy and compliance with industry standards.
Responsibilities
- Process and monitor accounts payable and receivable transactions using accounting software such as QuickBooks and MaintainX.
- Reconcile general ledger accounts, perform bank reconciliations, and ensure accuracy of financial data in accordance with GAAP (Generally Accepted Accounting Principles).
- Prepare journal entries, perform balance sheet reconciliations, and analyze account activity to maintain clean and accurate financial records.
- Manage order processing workflows, including verifying customer orders, updating systems, and coordinating shipment schedules.
- Handle customer inquiries promptly via phone or email, providing exceptional support and resolving issues related to billing, payments, or order status.
- Assist with payroll processing, tax filings, and governmental accounting requirements as needed.
- Support budgeting activities by tracking expenses and preparing financial reports that aid decision-making.
Skills
- Proven experience with accounting software such as QuickBooks
- Strong understanding of corporate accounting principles, including double-entry bookkeeping, debits & credits, journal entries, and general ledger accounting.
- Ability to perform account reconciliation tasks accurately and efficiently; experience with bank reconciliation is essential.
- Familiarity with governmental accounting standards and tax regulations relevant to financial reporting.
- Excellent attention to detail for account analysis, balance sheet reconciliation, and financial report writing.
- Proficiency in 10 key typing for data entry accuracy; strong organizational skills for managing multiple priorities simultaneously.
- Effective communication skills for customer support roles; ability to explain complex financial concepts clearly. Join us if you’re eager to leverage your accounting expertise in a vibrant environment that values precision, efficiency, and outstanding service!
- Understanding shipping and common shipping practices such as Will Call, Prepay and Add, Collect, Blind Shipping, Etc.
Pay: $16.00 - $20.00 per hour
Benefits:
- Flexible schedule
- Paid sick time
- Paid time off
Work Location: In person
