Job Overview
The Accounting Specialist is a professional accounting role responsible for supporting the Company’s general accounting operations and financial reporting processes. This position performs technical accounting work requiring the application of accounting principles and independent judgment in areas including accounts receivable documentation, month-end closing, balance sheet reconciliations, cost allocations, fixed asset accounting, inventory accounting, and financial reporting support.
The role will work closely with cross-functional departments (operations, sales, logistics, and purchasing) to ensure transactions are properly recorded, documented, and compliant with company policies, internal controls, and U.S. GAAP.
The Accounting Specialist analyzes financial data, evaluates account activity, prepares accounting entries, and supports the accuracy of the Company’s financial statements.
Duties
General Accounting & Month-End Close
- Participate in monthly, quarterly, and year-end closing processes
- Prepare and post journal entries with appropriate supporting documentation
- Analyze general ledger activity and investigate variances
- Assist in preparation of monthly financial statements and management reports
- Maintain accounting records in accordance with U.S. GAAP and company policies
- Support external and internal audit requests
Accounts Receivable Support
- Review sales orders and billing documentation for accounting accuracy and completeness
- Ensure proper revenue documentation and supporting files are maintained
- Reconcile AR subledger to general ledger
- Assist with revenue recognition documentation and customer account analysis
- Coordinate with sales and operations to resolve billing discrepancies
Accounts Payable Support (as needed)
- Review vendor invoices for proper coding, supporting documentation, and approval compliance
- Assist with vendor account analysis and resolution of discrepancies
- Support AP processing during peak periods or staff absences
- Analyze expense classification and ensure appropriate general ledger account usage
- Assist in accrual preparation and cutoff analysis at month-end
- Support maintenance of vendor records and compliance documentation (W-9, 1099 support, etc.)
Balance Sheet Reconciliations
- Prepare and maintain monthly balance sheet account reconciliations
- Investigate and resolve reconciling items and aging balances
- Analyze account activity and identify unusual transactions
- Maintain reconciliation schedules and audit support documentation
Cost Accounting & Allocation
- Prepare and record cost allocations (departmental, project, and overhead allocations)
- Support product costing analysis and cost classification
- Monitor expense coding and ensure proper cost categorization
- Assist in cost review and variance analysis
Fixed Assets
- Maintain fixed asset subledger
- Record additions, disposals, transfers, and depreciation
- Track capital expenditures and maintain supporting documentation
- Prepare fixed asset rollforward schedules for audits
Inventory & Operations Support
- Participate in inventory cycle counts and periodic physical inventory
- Reconcile inventory subledger to general ledger
- Investigate inventory variances and assist in resolution
- Support inventory valuation and adjustments
- Coordinate with warehouse and operations teams regarding inventory discrepancies
Financial Reporting & Compliance
- Assist with preparation of financial statements and supporting schedules
- Maintain accounting documentation for audit and regulatory compliance
- Support preparation of audit schedules and financial reporting packages
- Follow internal control procedures and company accounting policies
Requirements
Education
- Bachelor’s degree in Accounting, Finance, or related field required
Experience
- 3+ years of accounting experience (general ledger, month-end close, or public accounting preferred)
- Experience in manufacturing, distribution, or inventory-based environment preferred
- ERP system experience (e.g., NetSuite, Oracle, or similar) preferred
Technical Knowledge
- Strong understanding of accounting principles and financial reporting
- Knowledge of U.S. GAAP fundamentals
- Experience with balance sheet reconciliations and journal entries
- Proficiency in Microsoft Excel (pivot tables, lookups, data analysis)
Competencies
- Strong analytical and problem-solving skills
- Ability to exercise independent judgment
- Detail-oriented with high level of accuracy
- Ability to manage multiple deadlines during month-end close
- Strong communication and cross-department coordination skills
- Ability to maintain confidentiality of financial information
Pay: $80,000.00 - $90,000.00 per year
Benefits:
- 401(k) matching
- Dental insurance
- Employee assistance program
- Health insurance
- Paid sick time
- Paid time off
- Professional development assistance
- Vision insurance
Work Location: In person
