Job Overview
We are seeking a proactive and organized Office Administrator Assistant to join our home care agency team. This vital role supports daily office operations, ensures smooth communication, and maintains an efficient administrative environment. The ideal candidate will bring energetic enthusiasm, excellent organizational skills, and a passion for providing outstanding customer service. This paid position offers a fantastic opportunity to grow within a compassionate and dynamic setting dedicated to delivering quality home care services.
Duties
- Manage front desk responsibilities, greeting visitors and clients with professionalism and warmth
- Operate multi-line phone systems, handle inquiries, schedule appointments, and direct calls efficiently
- Maintain accurate records through data entry, filing, and document proofreading to ensure confidentiality and organization
- Utilize Microsoft Office Suite and Google Workspace tools for correspondence, reports, and scheduling tasks
- Oversee office management tasks including supply inventory, calendar management, and coordinating personal assistant duties as needed
- Process bookkeeping transactions using QuickBooks, track expenses, and assist with basic financial recordkeeping
- Support client communication efforts by managing appointments, updating client files, and providing excellent customer support
Experience
- Previous office or administrative experience in a healthcare or home care setting is highly preferred
- Strong computer literacy with proficiency in Microsoft Office (Word, Excel), Google Workspace, and data entry systems
- Familiarity with QuickBooks for bookkeeping tasks is advantageous
- Excellent organizational skills with the ability to multitask effectively in a fast-paced environment
- Bilingual abilities are a plus to assist diverse client needs and enhance communication
- Demonstrated experience handling confidential information with discretion and professionalism
- Exceptional phone etiquette skills with experience managing multi-line phone systems and providing outstanding customer service
Join us in making a difference by supporting our team’s administrative excellence! We value energetic individuals who thrive on organization, communication, and delivering compassionate service. This role offers the chance to develop your skills while contributing to a meaningful community-focused mission.
Pay: $17.00 - $18.00 per hour
Work Location: In person
