About the Position
We are a growing startup looking for a dependable and organized Office Assistant to help keep our office and field operations running smoothly.
This is an administrative role that will work closely with both office and field staff. The ideal candidate is someone who enjoys staying organized and multitasking, helping others, solving problems, and keeping things moving in a fast-paced environment. This position will play an important role in supporting our crews, maintaining our office, and helping create a positive experience for both employees and customers.
Key Responsibilities
Administrative & Office Support
- Enter and organize crew receipts, purchases, and other company expenses
- Maintain accurate records and documentation
- Assist with general administrative tasks and day-to-day office operations
- Provide administrative support to management and staff as needed
- Help keep office systems, files, and information organized
Reception & Customer Service
- Answer and direct incoming phone calls in a professional and friendly manner
- Greet visitors, customers, vendors, and employees
- Respond to basic questions and direct requests to the appropriate team member
- Provide a welcoming and professional first impression of the company
- Assist with customer service and communication as needed
Fleet & Field Support
- Assist with day-to-day fleet management and vehicle records
- Help track vehicle maintenance, registrations, inspections, and related documentation
- Support field crews with administrative needs and supplies
- Help communicate important information between the office and field teams
- Assist with keeping crews equipped and prepared for their work
Office & Supply Management
- Maintain a clean, organized, and professional office environment
- Monitor office, field, and general-use supplies
- Order and restock supplies as needed
- Help ensure employees have the materials and resources they need to do their jobs
Team Support & Employee Appreciation
- Help coordinate staff appreciation efforts, celebrations, and company events
- Support employee recognition and team-building activities
- Be a dependable resource for both office and field employees
- Assist with various projects and responsibilities as the company continues to grow
Recommended Qualifications
- Previous experience in office administration, customer service, reception, or a similar role
- Experience handling phone calls and communicating professionally with customers and employees
- Strong customer service and communication skills
- Highly organized and able to manage multiple tasks at once
- Comfortable working in a fast-paced and constantly changing environment
- Ability to work well independently while also being a strong team player
- Dependable, positive, and willing to jump in wherever help is needed
- Strong attention to detail and follow-through
- Comfortable learning new software, systems, and processes
- Proficient with basic computer programs such as email, Microsoft Office, Google Workspace, or similar tools
What We're Looking For
We are looking for someone who takes ownership, stays organized, and genuinely enjoys helping others. Because we are a growing startup, no two days will necessarily look the same. The right person will be comfortable taking initiative, and helping wherever they are needed.
This role is a great fit for someone who wants to be an important part of a growing company and enjoys being the person who keeps the office, crews, and team organized and supported.
Why Join Us?
- Opportunity to be part of a growing local company
- Work directly with both office and field teams
- Varied responsibilities and opportunities to learn
- Positive, team-oriented work environment
Pay: From $20.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Health insurance
- Paid time off
Work Location: In person
