Job Description:
We are seeking a highly organized and detail-oriented Accounts Payable & Accounting Administrator to support daily accounting and administrative functions in a fast-paced professional environment. This role focuses heavily on Accounts Payable (AP), financial accuracy, vendor coordination, record management, and accounting support activities.
The ideal candidate is a proactive multitasker who can manage multiple priorities while maintaining exceptional attention to detail. This position requires someone who demonstrates professionalism, accountability, and a business-minded approach when interacting with vendors, and internal teams. The role also requires strong experience in AP processing, invoice management, statement reconciliation and responses, auditing support, payroll-related administration, and financial documentation.
This position is ideal for someone who enjoys working in an accounting-focused environment where organization, communication, financial accuracy, and problem-solving are essential to maintaining efficient day-to-day processes.
Responsibilities:
- Manage full-cycle accounts payable processes, including invoice review, coding, approvals, and payment processing
- Process vendor invoices accurately and ensure timely payments
- Reconcile vendor statements and respond to vendor statement inquiries in a timely and professional manner
- Research and resolve invoice discrepancies, payment issues, and vendor account concerns
Accurately track and enter monthly invoices into accounting systems in a timely manner
- Maintain AP records, documentation, and supporting financial files
- Perform data entry audits to maintain accurate records and accounting system information
- Take and maintain daily employee attendance records
- Review and manage employee timecards for accuracy and payroll support purposes
- Perform assembly builds and maintain related records within the Sage 50 accounting system
- Assist with inventory tracking, reconciliation, and documentation
- Prepare reports, documentation, and administrative records as needed
Requirements:
- Bachelor’s degree in Business, Accounting, or related field or 2-4 years of relevant experience preferred
- Reliable daily attendance and consistent adherence to company attendance policies required
- Dependable, accountable, and self-motivated with a positive, team-oriented mindset required
- Proactive, solution-focused, and adaptable in a fast-paced environment
- Strong Accounts Payable experience required, including invoice processing, vendor management, statement reconciliation, payment coordination, and vendor communication
- Experience managing employee timecards, payroll support tasks, and daily attendance tracking required
- Strong data entry and data auditing experience with exceptional accuracy
- Proficiency with MS Office, Excel, Sage, and Outlook
- Strong organizational, time-management, and multitasking skills
- Strong communication and interpersonal skills
- High level of accuracy and attention to detail
- Professional appearance and business approach required
- Discreet when handling confidential information
Job Type:
Full-time
Benefits:
- Health insurance
- Dental insurance
- Vision insurance
- Paid time off
Work Location:
In person
Job Type: Full-time
Benefits:
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Work Location: In person
