Job description
Lactalis North America is currently seeking candidates to join our Accounting team in San Fernando, CA.
Lactalis Group, the world leader in dairy, is a family-owned business with more than 85,000 pragmatic and ambitious professionals worldwide, committed to providing healthy and delicious dairy products that bring people together every day. At Lactalis, our core values of AMBITION, ENGAGEMENT, and SIMPLICITY are at the heart of everything we do.
If you’re looking for a unique experience with a company that offers strong brands, professional expertise, and a dynamic work environment that champions entrepreneurial spirt, hands-on responsibility and real opportunity for career development, we want to hear from you!
Lactalis North America: inviting you to share with us your STORY, your PASSION, and your EXPERTISE.
From your PASSION to ours
We're looking for a detail-oriented and proactive Part Time HR Administrative Assistant
The Part-Time HR Administrative Assistant provides confidential administrative support to the Human Resources department. This role is responsible for maintaining organized employee and HR records, supporting HR calendars, assisting with HR and safety projects, coordinating and leading employee and company events, communicating with HR contacts at other site(s), and providing general administrative support that helps ensure smooth and accurate operations.
From your EXPERTISE to ours
Key responsibilities for this position include:
- Maintain, organize, and update confidential HR files, folders, and employee records.
- Create new folders and document packets as needed for HR processes and projects.
- Scan, file, copy, and route HR documents accurately and in a timely manner.
- Assist with calendaring meetings, events, deadlines, trainings, and other HR-related activities.
- Support, coordinate, and take the lead on employee and company events, including planning details, scheduling, communications, and follow-up.
- Follow up on pending task items, outstanding documents, and administrative requests.
- Coordinate with HR contacts at other site(s) to support task follow-up, reminders, completion tracking, and timely alignment of required paperwork and documentation with due dates and task deadlines.
- Maintain Excel logs, reports, and tracking tools to monitor task status, deadlines, documentation completion, and follow-up items.
- Provide general administrative support to the HR team, including data entry, document preparation, Excel log reports, tracking logs, and routine correspondence.
- Support HR projects, safety projects, and related administrative needs as assigned.
- Handle sensitive and confidential information with the highest level of discretion and professionalism.
Along with:
- Accountability: Stand by one’s commitment, deliver the results in a transparent manner.
- Performance: Challenging yourself and others in order to work efficiently and to deliver required business results
- Continuous Improvement: Looking for ways to continuously improve quality, efficiency/effectiveness of the Group performance.
From your STORY to ours
Qualified applicants will contribute the following:
Education
- High school diploma, GED, or equivalent preferred
Experience
- Prior administrative, office support, or HR support experience preferred.
- Strong organizational skills and attention to detail.
- Ability to manage multiple tasks, follow up on pending items, and meet deadlines.
- Comfortable working with documents, filing systems, scanners, calendars, email, and basic office software.
- Professional communication skills and a service-oriented approach.
- Experience using Microsoft Office, Outlook calendar, scanning equipment, shared drives, and basic HR or document management systems is preferred.
- Must be dependable, punctual, and able to follow through on assigned tasks with minimal supervision.
- Demonstrated ability to maintain strict confidentiality and exercise sound judgment.
Schedule and Work Arrangement
This is a part-time position. Specific workdays and hours may vary based on business needs and will be discussed during the hiring process.
Confidentiality
This position requires the utmost confidentiality due to access to sensitive employee, personnel, and business information. The successful candidate must demonstrate discretion, professionalism, and integrity at all times.
Specialized Knowledge
- Knowledge of Word and Excel.
- Skilled in Excel for data analysis, reconciliations, and reporting.
Skills/Abilities:
- Ability to read, analyze, and interpret common reports and documents.
- Must be self-motivated, organized and possess strong problem-solving skills.
- Basic math skills (experience using a 10-key)
- A curious self-starter, able to work independently without excessive oversight
- An effective multi-tasker that can set priorities and schedule work activities.
- Ability to manage multiple tasks, prioritize, and meet deadlines in a fast-paced environment.
- Ability to effectively present information to management.
- Good communication skills.
- Familiarity with personal computers and MS Office Suite (Excel, Word, Outlook).
- Ability to present, converse and report professionally to Lactalis Leadership.
- Team work, good communication skills to work closely across departments.
- Should possess strong communication and organization skills
- Ability to manage multiple projects in a fast-changing environment.
- Highly motivated, dynamic, efficient, and fast learning
Job Type: Part-time
Schedule:
(flexible for Saturday as business need may require)
Ability to commute/relocate:
- San Fernando, CA 91340: Reliably commute or planning to relocate before starting work (Preferred)
Work Location: In person
This is an on-site position.
Part-Time
Overtime/weekends
At Lactalis, we offer a comprehensive Total Rewards Program with a variety of affordable benefits and coverage options. We support insurance costs significantly, contribute generously to retirement plans, and offer Paid Time Off from day one. We are committed to your professional growth, providing training and development opportunities, including Education Reimbursement. Join us and grow your career.
Lactalis is an equal employment opportunity employer. We will not discriminate against applicants with regard to any legally-recognized basis including, but not limited to: veteran status, race, color, religion, sex, national origin, age, marital status, sexual orientation, and physical or mental disabilities. Further, any division of the Company that is an Affirmative Action Employer will comply with all related legal obligations
Pay: $24.00 - $26.00 per hour
Benefits:
- 401(k) matching
- Dental insurance
- Employee assistance program
- Flexible spending account
- Health insurance
- Life insurance
- Paid time off
- Tuition reimbursement
- Vision insurance
Work Location: In person
