- Provide direct executive support to the Chief Compliance Officer, including calendar management, meeting coordination, travel arrangements, expense reporting, document preparation, and follow-up tracking.
Manage complex calendars, prioritize competing demands, and ensure the CCO is prepared for meetings with relevant materials, background information, agendas, and action items.
Coordinate internal and external meetings involving senior executives, Legal, Compliance, Sales, Operations, Finance, HR, outside counsel, auditors, consultants, and other key stakeholders.
Prepare, edit, and organize presentations, reports, meeting materials, correspondence, trackers, and other business documents.
Maintain confidentiality and exercise sound judgment when handling sensitive compliance, legal, investigative, personnel, and business information.
Use AI tools and automation platforms to improve workflow efficiency, including summarizing documents, organizing meeting notes, tracking action items, drafting communications, managing tasks, and creating repeatable processes.
Assist in developing, testing, or implementing AI agents or AI-enabled workflows to support Compliance operations, such as document intake, task routing, policy tracking, audit follow-up, investigation support, training coordination, and reporting.
Identify manual or repetitive processes and recommend practical automation or AI-enabled improvements.
Create and maintain trackers, dashboards, and status reports for compliance initiatives, investigations, audits, training, policy updates, and executive follow-up items.
Support preparation for executive meetings, committee meetings, board-level updates, compliance reviews, audits, and regulatory or customer-facing meetings.
Help manage department priorities by tracking deliverables, deadlines, approvals, escalations, and dependencies across multiple stakeholders.
Coordinate with IT, Legal Operations, Compliance Operations, and other internal teams to support technology adoption and process improvements.
Assist with onboarding, vendor coordination, purchase orders, invoices, department communications, and other administrative or operational needs
