Job Summary
We are seeking an energetic and detail-oriented Secretary/Receptionist to be the welcoming face of our organization. In this vital role, you will manage front desk operations, handle incoming communications, and provide administrative support to ensure smooth daily functions. Your positive attitude and organizational skills will help create a professional and efficient environment for clients, visitors, and team members alike. This paid position offers an exciting opportunity to develop your office management expertise while contributing to a dynamic workplace.
Responsibilities
- Greet visitors warmly and direct them appropriately, ensuring a positive first impression.
- Answer multi-line phone systems promptly, professionally, and with excellent phone etiquette.
- Manage incoming calls, screen inquiries, and route messages accurately to the relevant departments or personnel.
- Maintain organized filing systems, including document management and record keeping.
- Assist with calendar management, scheduling appointments, meetings, and coordinating events as needed.
- Support office management tasks such as ordering supplies, managing correspondence, and proofreading documents for accuracy.
- Provide exceptional customer service by addressing inquiries efficiently and supporting client communication efforts.
Skills
- Bilingual proficiency is highly desirable to effectively communicate with diverse clients and visitors.
- Proven office management experience with strong organizational skills and attention to detail.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and general computer literacy.
- Extensive clerical experience including typing, data entry, filing, and proofreading documents.
- Excellent phone answering skills with knowledge of multi-line phone systems and phone reception best practices.
- Strong customer service skills with the ability to handle client communication professionally and courteously.
- Demonstrated ability to multitask efficiently while managing time effectively in a fast-paced environment.
- Personal assistant or administrative experience that includes calendar management and supporting daily office operations is a plus.
Join us in creating a welcoming environment where professionalism meets efficiency! This role offers a rewarding chance to develop your administrative skills while being an essential part of our vibrant team.
Pay: $15.00 - $17.00 per hour
Work Location: In person
