Summary:
The position is primarily responsible for providing administrative support to the executive team members and ensuring that their priorities are met while promoting a positive company image. Additionally, this position is also responsible for providing administrative support and performing a wide range of administrative and clerical functions in a timely manner consistent with corporate policy and legal guidelines.
Job Responsibilities:
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Professionally represent the executive team members when greeting guests, organizing company events, reviewing correspondence and responding to inquiries.
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Acts as the point of contact among executives, employees, clients and other external partners as needed.
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Maintains effective daily operations and makes suggestions for process improvements when necessary.
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Manages information flow in a timely and accurate manner.
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Manages executives’ calendars and schedules meetings while assisting to prioritize time sensitive matters.
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Plans & coordinates company events, executive travel, and meetings.
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Formats information for internal and external communication – memos, emails, presentations, reports.
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Develops itineraries and agendas including scheduling flights, arranging other transportation and book accommodations.
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Completes special projects as assigned by the executive. May include creative problem solving, progress oversight, working with multiple company departments and extensive company research.
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Purchase and maintain inventory of office supplies and coffee supplies.
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Actively seeks to improve professional skill set and capabilities through active engagement in industry status, partaking in educational opportunities and membership in relevant professional organizations.
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Ensures legal compliance in all responsible tasks within the department.
Qualifications:
Knowledge, skills & abilities:
- Exceptional customer service skills and the ability to work with all levels of staff required.
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Excellent MS Office knowledge
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Ability to use discretion and maintain confidentiality as required.
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Outstanding organizational and time management skills
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Excellent interpersonal, organizational, verbal and written communication skills required.
- Detail- and deadline-oriented multitasker
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Ability to make strong decisions under pressure
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This position performs job duties in an ethical and professional manner.
Education: High school graduate or equivalent required. Bachelor’s degree and/or professional certification preferred.
Experience: 7+ years prior work experience as an executive or administrative assistant, or similar role.
Working conditions: Physical Demands: Required to sit or stand for long periods of time. The employee may occasionally lift and/or move up to 25 pounds.
Travel: Domestic and international may be required as needed.
