This is a non-merit system temporary position. The temporary assignment will not exceed 12 months.
The Temporary Buyer/Procurement Specialist II performs advanced, cradle-to-grave procurement and contracting duties with little supervision. Responsible for researching, sourcing, bid preparation, contract awards, contracts administration and closeout activities.
Essential Functions
Has authority to bind the Commission on purchases per the delegation of authority
Develops sources of supply using research techniques to collect and analyze data
Analyzes market conditions and product/technological developments for work application
Develops specifications and statements of work with customers and team members
Analyzes and evaluates responses to moderately complex solicitations to include commodities, services and professional services
Reviews requirements such as insurance, bonds, and scope of work
Prepares, awards, and administers contracts and/or purchase orders of moderate complexity including: preparation of bid tabulations, notice of award, and all associated documentation
Monitors contractor’s deliverables and performance, processes changes/modifications, and performs contract closeout
Coordinates and leads sites inspections, pre-solicitation conferences, bid openings, and other related meetings
Conducts advanced price and cost analyses for bid award and reporting purposes
Performs calculations for economic price escalation on various types of contracts
Contacts customers to identify and discuss needs and resolve problems
Builds and achieves consensus with customers on service level agreements
Processes order requests of moderate complexity and determines the method of procurement ( RFP , IFB , RFQ or RFI ) based on the characteristics of the request
Composes contracts and other required documents of moderate complexity
Conducts vendor conferences and negotiates with vendors on large purchases of moderate complexity (i.e. purchase of commodities and services, including Professional Services)
Contacts, interviews and/or negotiates with suppliers to conduct market research, to resolve contract related discrepancies, to resolve delivery and billing disputes
Makes product/service award recommendations;
Prepares and presents, for approval, contracts to supply chain approval authority
Prepares and presents information to small groups related to procurement activities
Other Functions
Assists the team in the management and development of large or complex team projects and may manage team projects
Trains, leads and mentors other staff members on procurement principles, practices and techniques
Attends and participates in vendor outreach activities
Creates and prepares reports
Performs other duties as assigned
Work Environment And Physical Demands
Business casual office environment.
Required Knowledge, Skills, And Abilities
Advanced knowledge of business and relationship management principles and practices in purchasing, contracting, and negotiating
General knowledge of research techniques, finance, and accounting
Perform cradle-to-grave contracting work of moderate complexity
Lead a team in the performance of moderately complex procurements
Write clearly and concisely using proper language and grammar
Demonstrate good judgment in applying laws, regulations, policies and procedures
Effective time management skills
Promptly respond with professionalism and courtesy to requests and complaints from the general public, vendors, customers, co-workers and external government agencies
Work proactively to resolve issues
Use Microsoft Office to create and maintain documents, reports, spreadsheets and databases
Actively collaborate with team members to accomplish team objectives
Minimum Education, Experience Requirements
Bachelor’s degree
3+ years of experience in procurement and contract administration
OR
High School diploma or equivalent
7+ years of progressively responsible experience in procurement and contract administration
