Job Overview
The Business Support role provides integrated support across accounting and human resources functions, including financial reporting, payroll assistance, onboarding, and employee records management. This position ensures accurate operations, supports compliance, and helps improve processes while delivering reliable administrative support to both finance and HR teams.
Duties
- Financial Operations & Accounting
- Manage month-end close processes, including preparation and analysis of financial statements
- Review and reconcile general ledger accounts to ensure accuracy and completeness
- Process vendor invoices, broker commissions, and employee expense reports
- Monitor financial data to identify trends, discrepancies, and opportunities for process improvement
- Ensure all financial reporting deadlines are met
- Respond to inquiries from senior leadership, including the Controller and Director of Finance
- Support audits and assist with special projects as assigned
- Assist in developing and implementing improved accounting workflows and procedures
- Train and support staff on non-routine financial transactions and reporting
HR Operations & Payroll Support
- Support onboarding and offboarding processes, including documentation and orientation coordination
- Maintain accurate, confidential employee records and HRIS data
- Assist with payroll preparation by tracking employee changes, time-off, and status updates
- Support benefits administration, including enrollments, changes, and employee inquiries
- Assist with HR reporting, audits, and compliance tracking
Employee Support & Development
- Assist with employee engagement initiatives, recognition programs, and internal communications
- Coordinate training sessions, compliance courses, and performance review cycles
Compliance & Process Improvement
- Ensure compliance with financial and HR policies, procedures, and recordkeeping requirements
- Support internal audits and maintain proper documentation retention
- Identify and implement opportunities to improve operational efficiency across finance and HR functions
- Maintain strict confidentiality when handling sensitive financial and employee information
Office & Administrative Support
- Provide general office coordination, including managing supplies and vendor relationships
- Serve as a point of contact for visitors, service providers, and internal staff
- Assist with scheduling meetings, interviews, and company events
- Support facilities-related needs such as mail, deliveries, and maintenance coordination
- Coordinate with external IT for computer set up for onboarding and offboarding.
- Review and reconcile general ledger accounts to ensure accuracy and completeness
- Process vendor invoices, broker commissions, and employee expense reports
- Monitor financial data to identify trends, discrepancies, and opportunities for process improvement
- Ensure all financial reporting deadlines are met
- Respond to inquiries from senior leadership, including the Controller and Director of Finance
- Support audits and assist with special projects as assigned
- Assist in developing and implementing improved accounting workflows and procedures
- Train and support staff on non-routine financial transactions and reporting
Competencies
· Initiative – Seeks help, when necessary, identifies and seizes opportunities, take on additional responsibilities, acts independently and takes calculated risks, and engages in self-development activities.
· Problem Solving- Develops alternative solutions, skillfully gathers and analyzes information, identifies problems promptly, resolves issues early, and works effectively in group problem-solving situations.
· Job Knowledge – Demonstrates competence in required job skills and knowledge, understands how the job relates to others, learns and applies new skills, stays updated on current developments, and requires minimal supervision.
· Teamwork- Balances team and individual responsibilities, contributes to a positive team spirit, is open to others’ views and both gives and welcomes feedback.
Required Skills
· Associate or bachelor’s degree in human resources, Business Administration, or related field preferred.
· 1-3 years of HR, or administrative experience, preferably in an HR or office environment
· Familiarity with HR practices, confidentiality standards, and basic employment laws.
· Experience with HRIS platforms and payroll systems preferred.
· Proficiency in Microsoft Office (Excel, Word, Outlook)
Working Conditions
Prolonged periods sitting at a desk and working on a computer.
Must be able to lift up to 20 pounds at times.
Maybe in a warehouse/production environment at times\
Pay: $65,000.00 - $75,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid parental leave
- Paid time off
- Referral program
- Tuition reimbursement
- Vision insurance
Work Location: In person
