POSITION SUMMARY: This position supports the work of YMCA of the Rockies, which operates mission-based family and group conference and retreat centers serving more than 225,000 guests annually across the Association. The Talent Acquisition Coordinator is responsible for the operational execution of the hiring lifecycle after candidate selection, ensuring every hire moves efficiently and accurately from the Applicant Tracking System (ATS) into the Human Resources Information System (HRIS). This position coordinates hiring operations, maintains recruitment workflows, supports onboarding processes, administers hiring systems, and ensures the timely completion of pre-employment requirements while promoting operational excellence throughout the Talent Acquisition function.
OUR CULTURE:
We firmly believe in our mission of putting Christian principles into practice through programs, staff, and facilities in an environment that builds healthy spirit, mind, and body for all. YMCA of the Rockies staff are key players in helping cultivate an environment of healthy living, youth development, and community impact on our breathtaking properties outside Rocky Mountain National Park. This is a place where nature inspires and staff lead with heart. We are committed to being welcoming to all people and to making a difference in the lives of our members, guests, and staff. The work each staff member does matters. We count on our staff to provide extraordinary mission-based experiences for our guests and for each other.
ESSENTIAL FUNCTIONS:
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Coordinate the hiring process from candidate selection through onboarding, including ATS and HRIS updates, pre-onboarding documentation, required pre-employment screenings, and hiring record accuracy within established timelines.
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Administer the Applicant Tracking System (ATS) and process new hire information into the Human Resources Information System (HRIS), maintaining accurate and complete hiring records.
- Coordinate Criminal Background Checks (CBC), Motor Vehicle Record (MVR) screenings, employment verifications, and other required pre-employment screenings.
- Prepare, process, and assign pre-onboarding documentation in accordance with organizational policies and procedures.
- Monitor hiring workflows, identify processing delays, escalate operational issues, and ensure a seamless transition from recruitment to onboarding.
- Generate hiring reports, operational metrics, and status updates to support workforce planning, compliance, and departmental decision-making.
- Develop, maintain, and update Standard Operating Procedures (SOPs), workflow documentation, and operational resources for the Talent Acquisition function.
- Provide guidance and training to Hiring Assistant(s) on Talent Acquisition systems, hiring procedures, and operational best practices.
- Collaborate with Human Resources and department leaders to ensure the timely and accurate completion of hiring activities.
- Assist with candidate interviews as needed, including scheduling, preparation, documentation, and follow-up support.
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Maintain confidentiality of applicant and employee information while ensuring compliance with organizational policies, employment laws, and accreditation standards.
REQUIREMENTS/QUALIFICATIONS:
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High school diploma or equivalent.
- Strong organizational skills with exceptional attention to detail and accuracy.
- Ability to manage multiple priorities and meet established deadlines in a fast-paced environment.
- Strong verbal, written, and interpersonal communication skills.
- Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and Teams.
- Ability to learn and effectively use Applicant Tracking Systems (ATS), Human Resource Information Systems (HRIS), and other technology platforms.
- Ability to maintain confidentiality and exercise sound judgment when handling sensitive applicant and employee information.
- Strong customer service skills with the ability to provide professional support to applicants, hiring managers, and team members.
- Ability to follow established procedures while identifying opportunities to improve efficiency and accuracy.
GENERAL YMCA OF THE ROCKIES REQUIREMENTS
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Uphold and reflect the YMCA core values of Caring, Honesty, Respect, Responsibility, and Faith in all functions
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Uphold the YMCA of the Rockies Mission, policies, and programs.
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Possess and demonstrate excellent customer service skills; for example, friendly, personable, helpful, patient, and professional.
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Support the YMCA of the Rockies safety program. Promote safe work practices and a safe environment for guests, members, and staff.
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Promote a cooperative, positive, and flexible atmosphere while working with others in a diverse community.
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Attend required abuse risk management training and report suspicious or inappropriate behaviors and policy violations.
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Commitment to diversity, equity, inclusion, and antiracism is required.
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Must meet acceptable criminal background check standards.
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All other duties as assigned.
WORK ENVIRONMENT & PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
- The work environment is primarily an office setting with regular use of computers, phones, and video conferencing tools.
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The position involves periods of sitting, standing, and occasional lifting or carrying items up to 25 pounds (such as recruitment materials or event supplies).
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The noise level in the work environment is generally moderate, consistent with standard office activity.
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This position requires the ability to communicate effectively in person and through digital platforms in a professional, inclusive, and accessible manner.
ENVIRONMENTAL SUSTAINABILITY COLLABORATION:
Support organizational environmental sustainability goals through regular and effective collaboration and communication with sustainability leadership.
ADDITIONAL INFORMATION:
YMCA of the Rockies is a Praesidium-accredited organization. Our hiring process reflects the values and standards of Praesidium and other accredited organizations. For more information about Praesidium accreditation, please visit https://www.praesidiuminc.com/
Note: Employees are held accountable for all duties of this job.
This job description is not intended to be an exhaustive list of all duties, responsibilities,
or qualifications associated with the job.
