The primary purpose of this position is to provide administrative support to East Carolina University HIV Program in the Division of Infectious Diseases. The Ryan White Administrative Support Associate is a self-directed position and will work in collaboration with other members of the East Carolina University HIV Program (ECUHIVP), Division of Infectious Diseases. This individual will work under the direct supervision of ECU Ryan White program director and grant administrator to provide administrative support to over 50 Ryan White (RW) employees. This position will be responsible for independently identifying and resolving issues and problems of the RW staff by interpreting policy and procedures, and assuming responsibility for the results of decisions made. Some of the responsibilities include: managing Ryan White staff leave time and effort and keeping records; managing the work calendars of the RW director and administrator; coordination and implementation of Ryan White faculty scheduling templates (clinic, teaching, and administrative duties); coordinating RW staff travel including all documentations required; coordination of monthly staff and leadership team meetings; maintenance of guest speaker calendar; authoring correspondence; interpretation and communication of policies and procedures; and other organizational and administrative responsibilities as needed to support the daily operation of the Ryan White program. This position will be responsible for tracking and updating service allocation attestation statements for all employees who work on Ryan White grants. Duties also include tasks associated with clinical operations as needed for the clinic to function. These may include, but not limited to, answering clinic phones, working on referrals, check-in and check-out clinic patients.
CLINICAL SUPPORT POSTION – NOT SUBECT TO STATE HUMAN RESOURCES ACT.
The Brody School of Medicine at East Carolina University is affiliated with ECU Health Medical Center, which serves as its teaching hospital, as well as the flagship hospital for ECU Health.
Employment in this position provides eligibility to participate in the UNC Optional Retirement Program (ORP) which offers matching employer contributions and employee control of investment choices, along with eligibility to participate in various Voluntary Supplemental Retirement Plans (401k, 403b, 457). This position is not eligible to participate in the NC Teachers’ and State Employees’ Retirement System (TSERS). Additionally, this position offers multiple voluntary options for Medical, Dental, Vision, and Life Insurance as well as various supplemental plans including Critical Illness, Flexible Spending Accounts, Cancer, and Disability.
While this position is not automatically eligible for the NC Teachers’ and State Employees’ Retirement System (TSERS), new hires transferring from another North Carolina state agency and current ECU employees transferring internally who had been enrolled in TSERS in their previous employment will continue participation in TSERS. These individuals may be able to elect to participate in ORP if they had not been offered that option at the time of their initial enrollment into TSERS.
Minimum Education/Experience
High school diploma or equivalency; or demonstrated possession of the competencies necessary to perform the work.
License or Certification required by statute or regulation
None
Preferred Experience, Skills, Training/Education
Experience in a Health Care Environment.
License or Certification required by the Department
None
Special Instructions to Applicant
- Please ensure your full range of knowledge, skills, abilities, experience and education are listed on your application. Do not write ‘see resume’ on your application when completing the job duties section.
- If you answer the questions at the end of the application, please ensure your application reflects the knowledge, skills, abilities and experiences to support your answers (see job duties section of previous employment).
- Failure to answer the questions at the end of the application will not preclude your application from being considered but may result in your application not receiving full consideration of your knowledge, skills, and abilities.
- Applicants must be currently authorized to work in the United States on a full-time basis.
- Unless otherwise identified in the applicable job posting and consistent with University policy, the University will principally employ individuals who reside in the State of North Carolina to the greatest extent practicable. As such, most positions at East Carolina University require employees to live and work in North Carolina (or live within a reasonable daily commuting distance from their duty station) after hire. Candidates should be prepared to relocate within a reasonable, agreed-upon time after an offer of employment has been made and accepted to meet this requirement.
Job Close Date - Positions will be posted until 11:59 p.m. EST on this date; If no closing date is indicated, the position will be posted until filled and may close at any time after the recruitment has been completed.
06/10/2026
Quick Link for Direct Access to Posting
https://ecu.peopleadmin.com/postings/94202
Alternate option
If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on budget, UNC salary administration, and/or candidate qualifications.
Nondiscrimination Statement
East Carolina University is committed to workforce success and cultivating a culture of care for our employees. ECU prohibits unlawful discrimination and harassment based on race/ethnicity, color, genetic information, national origin, religion, sex, sexual orientation, gender identity, age, disability, political affiliation, and veteran status. All qualified applicants will receive consideration for employment without regard to their protected veteran status or disability.
Individuals requesting accommodation under the Americans with Disabilities Act Amendments Act (ADAAA) should contact the ADA Coordinator at (252) 737-1018 (Voice/TTY) or
ADA[email protected].
Eligibility for Employment
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. ECU participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States. If highest degree earned is from an institution outside of the U.S. and its territories, final candidates are required to have their degree validated as equivalent to the degree conferred by a regionally accredited college or university in the U.S.
Department for People Operations, Success, and Opportunity
If you experience any problems accessing the system or have questions about the application process, please contact the Department for People Operations, Success, and Opportunity at (252) 328-9847 or toll free at 1-866-489-1740 or send an email to
[email protected]. Our office is available to provide assistance Monday-Friday from 8:00-5:00 EST.
