Job Description Summary
Position Summary
The Recruiting Coordinator plays a vital role in delivering a seamless hiring experience for candidates and new hires alike. This position supports the full recruiting lifecycle — from scheduling and candidate communication through preboarding compliance and onboarding readiness. The ideal candidate is highly organized, detail-oriented, and thrives in a fast-paced, collaborative environment.
How will you make an impact & Requirements
Recruiting Support
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Schedule candidate interviews and maintain the interview tracker with up-to-date status information
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Participate in weekly recruiting calls
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Monitor and manage the recruiting team inbox, responding to inquiries from candidates and internal stakeholders in a timely manner
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Monitor the Mosaic Health LinkedIn inbox and respond to incoming messages daily
Hiring Process
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Conduct final review and audit of candidate profiles and offer details prior to hire
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Initiate background check orders and send candidate Welcome Emails
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Add new hires to the Onboarding Tracker and advance the Workday step to Ready for Hire
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Ensure new hires complete all preboarding requirements by established deadlines, including background check, drug screen, employee health requirements, and credentialing requirements
Background Check & Drug Screen Management
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Monitor background check and drug screen processes in First Advantage; proactively follow up with candidates to ensure timely submission of required documents
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Follow up with candidates to resolve discrepancies in employment and education history
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Manage negative dilute or positive drug screen results per established protocols, including reordering as required
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Respond to candidate questions regarding background check status and process
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Notify candidates promptly upon clearance of background check and drug screen
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Execute pre-adverse action process when applicable
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Adjudicate discrepancies within First Advantage
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Support First Advantage integration with Workday, including user testing, process discussions, and matrix updates
Preboarding & New Hire Support
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Collaborate closely with Employee Health, Credentialing, HR Operations, and IT to ensure readiness for new hire start dates
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Monitor the new hire group Slack channel; answer questions, troubleshoot issues, and escalate when necessary
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Serve as a responsive point of contact for new hire inquiries throughout the preboarding period
Conference & Job Fair Support
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Coordinate logistics for career fairs, recruiting events, and professional conferences, including registration, travel arrangements, and materials preparation
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Maintain an event calendar and ensure recruiting team members are prepared in advance of each event
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Order, track, and organize recruiting materials, branded swag, and promotional items for events
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Collect and enter candidate leads and resumes gathered at events into the applicant tracking system in a timely manner
Additional Responsibilities
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Contribute to recruiting and HR projects as assigned
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Identify opportunities for process improvement and share recommendations with the team
Required
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1–2+ years of experience in a recruiting coordination, HR support, or administrative role
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Strong organizational skills with the ability to manage multiple priorities and deadlines simultaneously
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Excellent written and verbal communication skills
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High attention to detail and commitment to accuracy
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Proficiency with Microsoft Office Suite and comfort learning new systems
Preferred
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Experience with Workday or similar HRIS/ATS platforms
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Familiarity with background check platforms such as First Advantage
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Experience in a healthcare or high-volume recruiting environment
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Comfort working in Slack and other collaborative tools
This role operates in a collaborative, deadline-driven environment. The Recruiting Coordinator works cross-functionally with teams including HR Operations, Employee Health, Credentialing, and IT, and serves as a key point of contact for candidates throughout the hiring process.
Compensation:
$22.00
to
$33.00
