Overview
On My Way Early Learning & Childcare Center, based in Middletown, NY is a childcare and early learning center designed to support the needs of families with working parents/guardians. We are a state-licensed facility that provides educational and developmentally appropriate services for children between the ages of six weeks and twelve years of age. We are currently looking to hire an Operations/Payroll Coordinator. The Operations/Payroll Coordinator will have various responsibilities including managing the bi-weekly payroll, HR administrative support, office management, and supporting the Owner with special projects as assigned.
General list of duties and responsibilities:
- Manage the payroll function including processing the bi-weekly payroll in ADP Run and the employee time in timekeeping systems and PTO tracking.
- Act as Liaison for employees and vendors regarding leave of absences including NY paid family leave, short term disability and worker’s compensation.
- Support hiring and onboarding by placing employment ads, scheduling interviews, preparing and tracking required new hire documentation. Organize new employee orientation sessions by going over company policies, procedures and expectations while ensuring compliance with state and federal employment laws.
- Register, track, and maintain employee certifications, renewals, training and compliance requirements.
- Serve as the primary point of contact for office operations, vendors, and facilities management as it relates to coordination of annual or routine services and/or vendor invoices verification and proof of services and certifications.
- Communicate on site events as needed through email blasts, text alerts, posters, social media and other means of communication to clients and employees.
- Coordinate luncheons and on‑site events, including supply/decorations purchasing and assisting with setting up for events.
- Order office supplies, classroom supplies and other material and equipment needed and maintain inventory levels.
- This position is on site 5 days a week.
Qualifications include:
- Bachelor’s degree preferred
- Minimum 2 years’ payroll processing experience with payroll software platforms and timekeeping systems (preferably ADP run platform)
- Ability to work independently, especially regarding payroll management responsibilities.
- Strong mathematical and analytical skills
- Proficient in Microsoft Excel
- Demonstrated experience with accurate data entry, and high attention to detail
- Ability to manage multiple projects and effectively prioritize tasks to meet deadlines
- Possess a high level of integrity, good judgment, and ability to handle confidential information discreetly and professionally.
- Excellent organizational skills
- Excellent communication skills with a focus on customer service
- Previous experience in operations or office administration preferred
- Positive attitude and interest in learning and taking on new challenges
Pay: $24.00 - $28.00 per hour
Work Location: In person
