Iron Oak Energy, a leading provider of proppant to the oil and gas industry with a differentiated footprint of low-cost, logistically advantaged mining and terminal assets serving all major U.S. shale basins. Iron Oak Energy Solutions, formed from the strategic combination of Covia Energy and Black Mountain Sand to create a premier frac sand mining company, delivering superior products and solutions to diversified oil and natural gas markets across North America. The combination positions Iron Oak Energy with unmatched scale, reliability, and deliverability to customers in all major oil and gas shale plays.
Position Summary
The Procurement Specialist supports effective supply chain management and the plant operations team by coordinating day-to-day purchasing activities and supporting procurement processes across the organization. This position will support the Permian Basin region in West Texas and is responsible for obtaining quotes, processing purchase orders, coordinating deliveries, maintaining vendor information, supporting RFQs/RFIs/RFPs, and helping ensure the company receives quality products and services at competitive prices.
The Procurement Specialist works closely with Operations, Maintenance, Warehouse/Receiving, Accounts Payable, Management, and external suppliers and contractors. The ideal candidate is organized, detail-oriented, able to manage multiple priorities, and comfortable working in a fast-paced industrial environment.
This position reports to the Procurement Manager and supports the procurement needs of company facilities.
Essential Responsibilities
- Coordinate purchasing activities with Operations, Maintenance, Warehouse/Receiving, and other departments.
- Review purchase requisitions for goods and services and ensure purchasing requirements are complete and accurate.
- Obtain and evaluate supplier quotes based on price, quality, availability, service, reliability, and delivery requirements.
- Prepare and issue purchase orders and other purchasing agreements in accordance with company policies and authorization guidelines.
- Purchase materials, supplies, equipment, and consumable items at competitive prices while meeting quality and quantity requirements.
- Conduct and support Requests for Quote (RFQs), Requests for Information (RFIs), and Requests for Proposal (RFPs).
- Research and evaluate current and potential suppliers and assist with vendor selection and onboarding.
- Collect and maintain required vendor documentation and ensure vendor records are accurate and up to date.
- Build and maintain positive relationships with suppliers and participate in supplier performance reviews.
- Monitor purchase orders, back orders, and delivery schedules and follow up with vendors on overdue or delayed shipments.
- Coordinate with Warehouse/Receiving personnel to ensure materials and services are received as ordered and on time.
- Work collaboratively with Management, Warehouse/Receiving, and Accounts Payable to resolve purchase order, receiving, delivery, and invoice discrepancies.
- Enter purchase orders, receipts, vendor information, and other purchasing data into the ERP system accurately and in accordance with established procedures.
- Maintain accurate procurement records and documentation within the ERP system.
- Analyze pricing and supplier proposals to help determine competitive and reasonable market pricing.
- Assist with inventory planning, cycle count reconciliation, and maintaining inventory accuracy.
- Support procurement reporting, including KPI reporting, purchasing activity, supplier performance, and other management reports.
- Support accounting month-end reporting and provide procurement information as needed.
- Maintain supply market and contract information and assist with monitoring market trends.
- Manage and reconcile company purchasing card transactions in accordance with company policies.
- Identify opportunities to improve purchasing processes, supplier relationships, cost savings, and overall procurement efficiency.
- Ensure compliance with company policies, procedures, purchasing controls, and applicable approval requirements.
- Maintain a safe, neat, and orderly work area and follow all company safety requirements.
- Perform other duties and responsibilities as assigned.
Knowledge, Skills, and Abilities
- Strong organizational skills and attention to detail.
- Excellent time management skills with the ability to prioritize and manage multiple tasks and deadlines.
- Strong written and verbal communication skills.
- Ability to develop and maintain positive working relationships with employees, management, suppliers, and contractors.
- Strong analytical and problem-solving skills with the ability to evaluate pricing, suppliers, and purchasing options.
- Ability to work independently while also contributing effectively to a team environment.
- Ability to make sound, timely decisions and follow established purchasing policies and procedures.
- Strong customer-service mindset with the ability to support internal departments and external suppliers.
- Proficiency with Microsoft Office, particularly Excel and Outlook.
- Experience working with ERP, purchasing, or purchase order systems.
- Ability to maintain accurate records and analyze purchasing data and reports.
- Ability to adapt to changing priorities and work effectively in a fast-paced environment.
- Ability to communicate information clearly and effectively to a variety of audiences.
- Commitment to workplace safety and compliance.
Education and Experience
- Minimum of 2 years of experience in procurement, purchasing, supply chain, or a related field.
- College education is preferred, preferably an Associate's or Bachelor's degree in Supply Chain Management, Business, Procurement, or a related field.
- Mining, industrial, manufacturing, oil and gas, or other heavy-industry experience preferred.
- Experience with ERP, purchasing, or purchase order systems preferred.
- Experience with Microsoft Excel and other Microsoft Office applications.
- Experience working with vendors, suppliers, contractors, and internal stakeholders.
- Experience supporting RFQs, RFIs, RFPs, vendor onboarding, or supplier evaluations.
Work Environment
This position supports operations throughout the Permian Basin region in West Texas and operates in a fast-paced industrial environment. The role may require interaction with operations, maintenance, warehouse, and other site personnel and may involve working in both office and industrial settings. The employee must follow all applicable safety requirements and procedures. The position may require walking to different areas of the plant or facility to support procurement activities and interact with site personnel. The employee must be able to safely navigate the work environment, including walking on industrial surfaces and accessing various areas of the facility as needed.
Benefits:
- Excellent Healthcare Benefits – medical, vision, dental
- 401K with company matching contributions
- Vacation + Paid Holidays
- Disability, Life / AD&D, and Long-Term Care Insurances
- Employee Assistance Program
Iron Oak Energy is committed to fostering diversity and inclusion in our workforce. We provide equal employment opportunities based on work-related factors without regard to race, color, religion, national origin, gender, sexual orientation, gender identity, age, disability, or veteran status. We offer competitive salaries, advancement opportunities, and a comprehensive range of benefits.
This job description reflects the principal functions of the role and may not cover all work requirements. Additional tasks may be assigned as needed to meet exceptional conditions.
An Equal Opportunity Employer.
Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights (https://www.eeoc.gov/poster) notice from the Department of Labor.
