Office & Purchasing Assistant (Full-Time)
About the Role
We're looking for a dependable, organized Office & Purchasing Assistant who thrives in a fast-paced environment and takes pride in accuracy, efficiency, and customer service. In this role, you'll work closely with our Purchasing Team and General Manager, providing administrative, purchasing, and office support that keeps our operations running smoothly.
As a small business, teamwork and flexibility are essential. Team members are cross-trained in multiple areas to ensure excellent service as business needs change. You'll begin by learning our front-end operations, including the cashier/register area, to build a strong understanding of our customers, products, and daily processes before expanding into purchasing and office responsibilities.
The ideal candidate is proactive, detail-oriented, dependable, and able to manage multiple priorities while taking ownership of their work.
Responsibilities
Purchasing & Receiving
- Enter and maintain accurate product information in the Point of Sale (POS) system.
- Create and process purchase orders.
- Receive inventory and verify quantities against purchase orders and vendor invoices.
- Process vendor credits and maintain accurate purchasing records.
- Monitor inventory accuracy and report discrepancies.
Administrative & Office Support
- Assist with employee scheduling and other administrative tasks.
- Maintain organized office files and records.
- Coordinate meetings, training sessions, and employee events.
- Communicate professionally with vendors, customers, and team members by phone and email.
- Assist with sales promotions, special events, and related vendor billing.
- Support daily office operations and other departments through cross-training.
What Success Looks Like
Success in this role means you:
- Maintain accurate purchasing, inventory, and office records.
- Stay organized while managing multiple priorities and deadlines.
- Communicate professionally with vendors, customers, and coworkers.
- Take initiative to solve problems and improve processes.
- Demonstrate dependability, confidentiality, and a team-first attitude.
Qualifications
We're looking for someone with:
- Advanced Microsoft Excel skills and strong computer proficiency.
- Administrative or office support experience.
- Purchasing, inventory, receiving, or POS experience preferred.
- Excellent organizational, time-management, and communication skills.
- Exceptional attention to detail and accuracy.
- The ability to work independently while contributing as part of a team.
- A dependable work ethic, consistent attendance, and willingness to learn.
What We Offer
- 401(k) matching
- Employee discount
- Flexible scheduling
- Supportive team environment
- Opportunities to grow your administrative, purchasing, and inventory management skills
We're looking for someone who wants to become a valued, long-term member of our team and grow with our company.
Schedule
- Full-time
- Day shift
- One weekend day required
Work Location
This is an in-person position.
If you're organized, dependable, enjoy working with spreadsheets and inventory systems, and take pride in accuracy, we'd love to hear from you. Join our team and help keep our purchasing and office operations running smoothly.
Pay: $18.00 - $20.00 per hour
Benefits:
- 401(k) matching
- Employee discount
- Flexible schedule
Work Location: In person
