Position Overview:
We are seeking a highly organized, dependable, and proactive individual to serve as an Assistant to the Owner while supporting daily office operations. This role requires strong multitasking abilities, attention to detail, and a service-oriented mindset to assist executives and ensure smooth workflow across administrative and personal support tasks.
Key Responsibilities:
Executive & Personal Support:
- Provide direct assistance to the Owner with daily tasks and errands
- Coordinate and manage prescription pickups, alteration drop-offs and pickups
- Handle miscellaneous personal and business-related errands as needed
Office Administration:
- Perform general office duties including document preparation using Microsoft Word and Excel
- Assist with ordering, tracking, and returning miscellaneous office and business purchases
- Maintain accurate records and reconciliation of credit card receipts and related expenses
Hospitality & Office Experience:
- Prepare coffee and beverages for executives (barista-style service)
- Coordinate meeting lunches, including ordering, setup, and cleanup
- Assist in planning and organizing office events such as birthdays and holiday celebrations (including Christmas party support)
Team & Operational Support:
- Provide administrative support to the Vice President and Office Manager as needed
- Assist with general office supply ordering and inventory management
- Support overall office organization and efficiency initiatives
Shipping & Inventory:
- Manage shipping and receiving processes, particularly for collectible items and special inventory
- Ensure proper handling, tracking, and documentation of shipments
Qualifications:
- Proficiency in Microsoft Word and Excel
- Strong organizational and multitasking skills
- High level of discretion and professionalism
- Excellent communication and interpersonal skills
- Ability to handle both administrative and hands-on tasks
- Detail-oriented with strong follow-through
Preferred Attributes:
- Positive, can-do attitude
- Ability to anticipate needs and take initiative
- Comfortable working in a fast-paced, dynamic environment
Pay: Up to $45,000.00 per year
Benefits:
Work Location: In person
