Central Louisiana Technical Community College (CLTCC) serves the communities of Central Louisiana through five campuses—Alexandria Main Campus, Huey P. Long Campus (Winnfield), Ferriday Campus, Rod Brady Campus (Jena), and Ward H. Nash Avoyelles Campus (Cottonport)—as well as multiple correctional instructional sites.
Position is domiciled at the Alexandria Campus.
SUMMARY:
The Records Specialist reports to the Registrar and is responsible for student records within all instructional programs at CLTCC. The Records Specialist is responsible for daily communication, management, and official records for all CLTCC students.
DUTIES AND RESPONSIBILITIES:
· Uses the web and other technology resources to improve records retention and student communication.
· Enters data from forms, records, reports and/or other sources into the Banner student information system.
· Works under the general supervision of the Registrar.
· Completes special projects assigned by the Registrar and other duties assigned.
· Interacts with CLTCC employees, students, or outside contacts to provide information and respond to reasonable requests.
· Performs other job-related duties as assigned.
Required Knowledge, Skills and Abilities:
Demonstrated Ability to:
· Evaluate and determine priority of workload to meet deadlines and goals.
· Maintain confidentiality of work-related information and materials.
· Coordinate multiple tasks/events on a daily basis.
· Ability to work independently and as a team member
· Assist with office operations and services.
· Keep current with, interpret and apply applicable rules, regulations, policies and procedures relating to functions. Registrar
·Function in a multi-campus/site educational organization to promote the goals of the College.
·Effectively use technology and computer software programs, including MS Office 365, Adobe, and shared cloud platforms, etc.
Skills:
· Strong analytical/organizational skills and detail oriented
· Excellent team-building skills to build trust with others in a rapidly changing environment.
· Excellent organization, planning, and prioritization skills are essential.
Required Minimum Qualifications:
· Associate degree in a related field and 3 years of related experience; or any combination of education, training and experience that provides the knowledge, skills, and abilities required for the job.
· Must have at least one year of experience performing clerical tasks of routine difficulty, including preparing and maintaining records. Must be committed to a collaborative work environment, learning, and development.
Preferred (Desired) Qualifications:
· Knowledge of curriculum and academic program structures at a post-secondary educational institution.
· The Family Educational Rights and Privacy Act and other state and federal laws, rules, regulations, and policies
· Standard business applications including word processing, spreadsheet and database software, and other specialized software applications, including enterprise software and management systems.
Additional Requirements:
A valid Louisiana Driver’s License
Proof of motor vehicle insurance
In accordance with LCTCS Policy #6:036, a criminal history check will be conducted on all new hires. LCTCS participates in the federal E-Verify system for identification and employment eligibility purposes.
Application Instructions:
Applicants for this position should submit:
1) A cover letter
2) Resume (to include date(s) of employment and date(s) educational degree was obtained)
3) Official college and university transcript(s) showing the awarded/conferred degree to meet educational qualifications. Unofficial transcripts are acceptable at application; however, original transcript(s) are due at hire
4) Names and contact information for three work-related references
Via email to: [email protected]
Applications accepted until position is filled
Passing pre-employment criminal background screens is required as a condition of employment. CLTCC is an equal opportunity/equal access employer. CLTCC is a State as a Model Employer (SAME) agency that supports improved employment opportunities for individuals with disabilities.
All employment decisions are based on qualifications, merit, and institutional needs.
Job Type: Full-time
Pay: $1.00 - $2.00 per year
Work Location: In person
