The Police Records Clerk is an administrative support position responsible for advanced technical, clerical and customer service work related to the intake, maintenance, processing, dissemination, and retention of police records. Under the direct supervision of the Operations Lieutenant, the Police Records Clerk performs a variety of police records and information systems work in response to internal and external requests requiring the application of communication skills and considerable knowledge of departmental operations and procedures, State of Florida Public Records Law, Marsy’s Law, and Uniform Crime Reporting.
Due to the nature of this work, the ability to successfully pass an extensive background check is required.
Essential Functions
- Answers telephone and receives customers/walk-ins at the front desk
- Handles a variety of confidential information
- Compiles Uniform Crime Reports (UCR) for submission to the State under Florida Incident Based Reporting System (FIBRS) guidelines
- Assists and monitors Accounts Payable to include entering invoices, coordinates the ordering of supplies, and payment to vendors.
- Completes and maintains fixed asset inventory
- Collects money for the sale of forms, copies of reports, etc.
- Processes and files accident reports, citations, and arrests with the appropriate agencies
- Performs criminal history research, compiles, and updates records
- Releases records to the public and other agencies following state and federal guidelines, both in- person and through the Just FOIA system
- Maintains accurate records in the Records Management System (RMS)
- Fingerprints internal and external customers
- Reviews a variety of police related data for accuracy and completeness
- Assists in the preparation of periodic and special reports
- Collects, sorts, and distributes incoming mail for Police Services
- Enters non-emergency calls for service in CAD
- Accepts and distributes subpoenas for departmental employees
- Provide supplemental assistance in the agency’s Evidence and Property Unit when needed, to include receiving, storing, accounting for, and releasing evidence in compliance with Department Directives, accreditation standards and state laws.
- Related tasks as required
For more information on the Policy and Procedure Directive Job Task Analysis, please click link below:
Knowledge, Skills and Abilities
Knowledge of:
- Modern office procedures, systems, and equipment
- Department programs, policies and procedures and applicable state statutes.
- State and Federal laws relating to records management and the dissemination of public and private information
Skilled in:
- Microsoft Office software and the ability to acquire competency in the use of departmental computer applications
- Public Unit Performance Objectives 1 – 10, including operations of Front and Second Window, Records Security and Accessibility, Mail procedures, Local Records Check, Fingerprints, Cash Register Operations, processing Subpoenas, and Just FOIA system
Ability to:
- Prioritize and keep accurate and detailed records
- Multitask
- Self-starter
- Follow oral and written directions
- Communicate with the general public, both written and orally, to resolve requests and maintain records best practices
- Establish and maintain effective working relationships with other City personnel and the public as necessary
- The ability to analyze information, evaluate evidence and make sound logical and efficient decisions.
Minimum and Preferred Qualifications
- High school graduation or equivalent diploma from an institution accredited by an accrediting body recognized by the U.S. Dept. Of Education or licensed as a degree granting institution by the Commission for Independent Education.
- Three (3) years' responsible experience in Criminal Justice records management, Law Enforcement, inventory control, or related field preferred.
- Must possess a valid Florida driver's license
- Consideration for this position requires an extensive background including polygraph examination and credit check
PREFERRED QUALIFICATIONS:
- Previous experience handling confidential information or experience working in a public safety work environment
- FCIC and NCIC Certification OR must be able to obtain FCIC and NCIC certification within the first six (6) months of employment
Job Type: Full-time
Pay: $46,000 - $52,000 per year
Benefits:
- Dental insurance
- Health insurance
- Retirement plan
- Vision insurance
- Leave Time (vacation and sick)
Closing Date: July 18, 2026
Please submit your applications to the City of Satellite Beach Police Department located at:
510 Cinnamon Dr
Satellite Beach, FL 32937
or email to [email protected]
