Job Overview
We are seeking an energetic and highly organized Front Reception / Administrative Assistant to become the welcoming face of our office and the backbone of our administrative operations. In this vital role, you will manage front desk responsibilities, coordinate office activities, and provide exceptional support to ensure smooth daily operations. Your positive attitude, strong communication skills, and ability to multitask will help create a professional and friendly environment for clients, visitors, and team members alike.
Duties
- Greet visitors and clients warmly, ensuring a positive first impression at all times
- Answer multi-line phone systems promptly with professional phone etiquette, directing calls efficiently
- Manage front desk operations including scheduling appointments, handling inquiries, and providing customer support
- Perform clerical tasks such as filing, data entry, proofreading documents, photocopying, scanning, faxing and maintaining organized records
- Assist with calendar management and coordinate property viewings and appointments for staff members
- Confirm receipt of and update maintenance requests
- Support office management activities by handling incoming and outgoing correspondence and managing supplies
- Performs data entry, photocopying, scanning, and faxing
- Provide support to all team members through effective communication
Qualifications
- A minimum of two years proven office management or administrative experience in a fast-paced environment
- Experience in related administrative, Property Management or Real Estate preferred
- Strong computer literacy with proficiency in Microsoft Office (Word, Excel, Outlook) and general computer skills
- Excellent organizational skills with the ability to prioritize tasks efficiently
- Demonstrated customer service skills with a friendly and professional demeanor
- Experience answering multi-line phones and managing front desk operations with tact and professionalism
- Bilingual abilities are highly desirable to support diverse client interactions
- Attention to detail in typing, proofreading, and maintaining accurate records
- Ability to handle confidential information discreetly and maintain a high level of professionalism
Join us in creating a welcoming environment while supporting our team’s success! This paid position offers an opportunity to develop your administrative skills within a dynamic workplace that values proactive individuals committed to excellence.
Pay: $14.00 - $16.00 per hour
Work Location: In person
