JOB The Workforce Grants Support Specialist reports to the Workforce Grants Manager and performs all assigned duties as listed below
. EXAMPLE OF DUTIES
- Assist in monitoring the fiscal and programmatic compliance of all grants and scholarships awarded through the Workforce Development Division to ensure expenditures coincide with the Board of Trustees authorization document.
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Perform data entry work such as accurately entering information into spreadsheets and forms.
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Receive, log, and file requests for funding, budgets/budget amendments, and monthly remittance submissions for all projects funded through the workforce development division.
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Assist with tracking budgets per the associated college grant agreement.
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Communicate with project and fiscal contacts with emails and phone calls to acquire and send information.
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Collect and enter performance data to prepare quarterly performance reports and workforce training bulletins.
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Assist with non-credit banner course code management.
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Process incoming applications for Short-Term Credential Scholarship applications.
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Manage Workforce Development Division social media accounts.
SECONDARY JOB DUTIES & RESPONSIBILITIES-
Generate grant agreements to colleges, create action items, memoranda, and other routine correspondence as needed.
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Manage and organize office resources, materials, supplies, and equipment.
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Assist with scheduling and notifying grant recipients of upcoming visits and relevant evaluation criteria.
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Assemble information packets and help to prepare mail-outs.
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Operate copy machine; assemble, staple, and/or bind duplicate materials; assemble information packets; and prepare mail-outs.
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Answer telephone, place appropriate telephone calls, and take messages.
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Perform other duties as assigned.
TOOLS & EQUIPMENT USED IN THE JOB
Computer/Laptop, Phone, Copier, Scanner, Calculator, Microsoft Office
SUPPLEMENTAL INFORMATION Applications must be filed online at: https://www.schooljobs.com/careers/accs
A complete application packet must be submitted by the posted deadline in order to be considered for this position. Applicants who fail to submit all required information will be disqualified. A complete application packet consists of:
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Online application
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Cover letter
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Current resume
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Separate list of four (4) professional references (not letters) with complete contact information
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Unofficial or official transcripts showing degree(s) conferred and conferral dates
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All application materials must be scanned. It is recommended that you have digital (preferably .pdf) copies of your cover letter, resume, list of references, and transcripts showing degree(s) and conferral dates, ready to upload before you begin the application process.
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WE DO NOT ACCEPT E-MAILED APPLICATIONS.
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When you finish the online application procedure, you will receive an on-screen notice that you have successfully applied. HOWEVER, this does not mean that your application materials are complete in accordance with the vacancy announcement. It is the responsibility of the applicant to ensure they have submitted all necessary application materials in accordance with the vacancy announcement.
Please direct any questions regarding the application process to Nikita Odoms at (334) 293-4603 or
[email protected].
If you need technical assistance after reviewing the instructions, please contact:
NEOGOV Customer Service
Monday-Friday
8:00 am – 5:00 pm PST
(855) 524-5627
AGENCY INFORMATION:
The Alabama Community College System is an equal opportunity employer. It is the policy of the Alabama Community College System, including all postsecondary community and technical colleges under the control of the Alabama Community College System Board of Trustees, that no employee or applicant for employment or promotion, on the basis of any impermissible criterion or characteristic including, without limitation, race, color, national origin, religion, marital status, disability, sex, age, or any other protected class as defined by federal and state law, shall be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program, activity, or employment.
Any offer of employment is contingent upon a satisfactory criminal background investigation. This employer participates in E-Verify.
The Alabama Community College System reserves the right to withdraw this job announcement at any time prior to the awarding. More than one position in the same job classification may be filled from the applicants for this position should another vacancy occur during the search process.