Office Administrative Assistant
Job Description
The office administrative assistant handles incoming and outgoing
communications, invoicing and billing, expense tracking, budget
management, registration processes, and updates our website and social
media platforms. They serve as the first point of contact for families,
visitors, and staff.
Essential Duties and Responsibilities
- Greet and assist parents, visitors, and staff in a friendly and
professional manner.
- Answer and direct phone calls, emails, and other communications.
- Coordinate communication between families, staff, and administration.
- 1 hour a day when school is in session giving teachers a break
- Maintain student records, enrollment files, attendance records, and
other confidential documents in compliance with licensing
requirements.
- Assist with student registration, enrollment, and withdrawal processes.
- Prepare and distribute correspondence, newsletters, forms, and other
communications.
- Create invoices, process tuition payments, and maintain budget and
accurate financial records as assigned in Brightwheel
- Order and maintain office and classroom supplies.
- Perform other administrative duties as assigned by the Preschool
Director.
- Partner with main church staff to help maintain a collaborative environment.
Qualifications
- High school diploma or equivalent.
- Background check/fingerprints
- Proficiency in Microsoft Office, Mailchimp, Brightwheel, and WIX, or
be able to learn these platforms efficiently.
- Effective and concise verbal and written communication skills.
- Ability to maintain confidentiality and handle sensitive information.
- Strong attention to detail and accuracy.
Knowledge, Skills, and Abilities
- Strong customer service and interpersonal skills.
- Ability to establish positive relationships with children, families, and
staff.
- Dependable, flexible, and proactive approach to work.
- Teamwork between people in the preschool and the church
Reports To: Preschool Director
Employment Type: Part-Time/Compensation $18-$20/FCPS calendar September-June
Pay: $18.00 - $20.00 per hour
Work Location: In person
