We are seeking a highly organized and proactive Production Administrative Coordinator to support our Operations Manager in a fast-paced food manufacturing and packaging facility.
This role combines office administration with production coordination, ensuring daily production, shipping, inventory, and documentation are organized and running efficiently. The successful candidate will work closely with both the office and production team, acting as the link between departments to keep operations moving smoothly.
We’re looking for someone who is dependable, eager to learn, and interested in building a long-term career with our growing company.
Key Responsibilities
Administrative Support
* Provide daily administrative support to the Operations Manager.
* Prepare production paperwork, labels, barcodes, shipping documents, and reports.
* Maintain spreadsheets, production reports, filing systems, and operational documentation.
* Respond to emails and communicate with internal departments.
Production Coordination
* Coordinate daily production priorities with the production team.
* Ensure production materials and documentation are prepared before each production run.
* Monitor production progress and communicate updates throughout the day.
* Work closely with production, warehouse, shipping, and office staff to ensure smooth daily operations.
Shipping & Inventory
* Prepare shipping documentation, purchase orders, and shipping labels.
* Assist with coordinating outgoing shipments and inventory movements.
* Receive incoming inventory and maintain accurate inventory records.
* Help monitor inventory levels and production supplies.
Quality & Documentation
* Maintain quality control documentation and production records.
* Track customer returns, complaints, refunds, and replacements.
* Ensure SOPs and operational documentation are completed accurately.
Qualifications
* Fluent in English and Spanish (required)
* Legally authorized to work in the United States
* Strong organizational and communication skills
* Proficient in Microsoft Excel, Word, and Outlook
* Detail-oriented with excellent follow-through
* Ability to multitask in a fast-paced manufacturing environment
* Manufacturing, warehouse, or production experience preferred
Pay: $21.00 - $22.00 per hour
Work Location: In person
