The Law Office of J. L. Bell, PLLC is seeking a reliable, organized, and professional Legal Assistant/Office Manager to join our growing law firm. This position is ideal for someone who enjoys helping people, thrives in a fast-paced environment, and has excellent organizational and communication skills.
Schedule
- Monday-Friday (In-Person Position)
Responsibilities
- Answer incoming telephone calls and greet clients in a professional and courteous manner.
- Assist with new client intake and onboarding.
- Assist with preparing and sending documents and handling correspondence for prospective clients during the intake and onboarding process.
- Schedule consultations, client meetings, mediations, court settings, and other appointments.
- Prepare trial binders, exhibits, and other court materials.
- Organize, review, and compile potential evidence for hearings, mediations, and trials.
- Maintain and organize physical and electronic client files.
- Draft, proofread, and send routine correspondence.
- Assist attorneys with administrative and case management tasks.
- Perform general office duties to ensure the smooth operation of the office.
- Assist current and prospective clients with billing questions and payment inquiries.
- Generate and send electronic invoices to clients.
- Process incoming and outgoing mail, including preparing and tracking certified mail with return receipt requested.
- Monitor office supply inventory and assist with ordering supplies to ensure the office remains fully stocked.
- Assist with collecting and organizing weekly employee timesheets for payroll processing.
- Ensure all court dates, hearings, mediations, consultations, and other important deadlines are accurately entered and maintained on the firm's calendar and shared with client.
- Assist with client engagement and retention.
Qualifications
- Punctual and dependable.
- Strong typing and document management skills.
- Excellent verbal and written communication skills.
- Strong attention to detail and organizational skills.
- Ability to prioritize tasks and work independently.
- Professional appearance and positive attitude.
- Comfortable learning new software and technology.
- Ability to maintain confidentiality and handle sensitive information.
- Prior law office or administrative experience is preferred but not required.
- Must be dependable, punctual, and customer-service oriented.
- Must be able to successfully pass a background check.
- Experience in a law office or other professional office environment is preferred.
- Bilingual (English/Spanish) preferred, but not required.
What We're Looking For: We're looking for someone who is dependable, takes initiative, enjoys helping others, and is willing to learn. The right candidate will be an important part of our team and help provide exceptional service to our clients. If you are organized, detail-oriented, and looking for an opportunity to grow in a professional legal environment, we'd love to hear from you!
Pay: From $15.00 per hour
Benefits:
- Flexible schedule
- Free parking
- Opportunities for advancement
- Paid sick time
- Paid time off
Work Location: In person
