Transaction Coordinator
JOB SUMMARY:
The Transaction Coordinator (TC) supports agents, buyers, and sellers from pre-contract through post-closing. This role ensures transactions move smoothly, deadlines are met, documentation is accurate, and communication is consistent. The TC oversees file organization, contract compliance, and coordination between all parties-agents, clients, lenders, title/attorneys, and vendors-to deliver a professional, stress-free experience.
ESSENTIAL FUNCTIONS:
Buyer Transaction Management
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Transition buyers into the closing system, confirm necessary documents, and prepare files.
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Review the Agreement of Sale and verify required signatures, initials, and dates.
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Track key deadlines (deposits, inspections, contingencies, closing) and send timelines to clients and agents.
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Facilitate communication with lenders, title/attorneys, and listing agents.
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Coordinate earnest money, inspections, appraisal, loan status, and contract addenda.
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Maintain proactive communication, provide insurance and utility guidance, and support contingency removals.
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Review settlement statements, organize final closing details, and ensure all required documentation is completed.
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Manage post-closing tasks: upload signed documents, confirm brokerage compliance, and request reviews.
Seller Transaction Management
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Support pre-listing preparation, including review of disclosures and coordination with marketing.
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Organize executed contracts, introduce parties, and confirm earnest money receipt.
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Open title/escrow, verify key contract terms, and distribute a transaction timeline.
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Coordinate with title/escrow on payoffs, certifications, HOA documents, and municipal requirements.
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Track appraisal, repairs, concessions, and ensure all forms and disclosures are completed.
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Prepare closing details: confirm settlement statement review, schedule walkthrough/closing, and provide utility instructions.
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Facilitate closing-day documentation and provide agents with final confirmations.
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Complete post-closing tasks, ensure file compliance, archive records, and send client acknowledgments.
QUALIFICATIONS:
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Experience in real estate transaction coordination or a closely related role is required
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Highly organized with strong attention to detail and the ability to manage multiple deadlines and transactions at once
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Strong communication skills, with a professional and approachable style when working with agents, clients, and partners
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Comfortable using technology and able to learn new systems quickly in a fast-paced environment
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Ability to review documents for accuracy and keep transactions on track from contract to close
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Familiarity with real estate contracts, the closing process, and brokerage compliance is strongly preferred
Please Note: This is a full-time, in-office position located in either our New Hope or Allentown office.
Remote work is not available.
