Job Overview
We are seeking a dynamic and highly organized Construction Office Manager to oversee the administrative and operational functions of our construction projects. This pivotal role ensures seamless office management, effective communication among teams, and efficient handling of project documentation. The ideal candidate will bring energetic leadership, exceptional organizational skills, and a proactive approach to managing the day-to-day office activities within a fast-paced construction environment. Your expertise will help drive project success while fostering a positive and productive workplace atmosphere.
Duties
- Manage all administrative operations related to construction projects, including scheduling, filing, and record keeping.
- Oversee vendor management, including procurement, invoicing, and maintaining positive relationships with suppliers and subcontractors.
- Coordinate project schedules, track deadlines, and ensure timely completion of tasks through effective schedule management.
- Supervise clerical staff and support team members in office tasks such as phone etiquette, front desk duties, and multi-line phone systems.
- Handle human resources functions including onboarding, training & development, payroll processing, and employee record maintenance.
- Utilize financial software such as QuickBooks for budgeting, bookkeeping, and financial tracking related to project expenses.
- Maintain accurate project documentation, including contracts, change orders, RFIs (Requests for Information), and progress reports.
- Support office management activities by overseeing filing systems, calendar management for project timelines, and ensuring smooth communication across teams.
- Assist with medical office management tasks if applicable to project sites or company health initiatives.
- Promote a collaborative team environment through effective communication skills and technical proficiency in office tools.
Qualifications
- Proven experience in office management within the construction or related industry.
- Strong supervisory experience with the ability to lead administrative teams effectively.
- Proficiency with QuickBooks or similar financial software for budgeting and payroll management.
- Excellent organizational skills with keen attention to detail in scheduling and document control.
- Experience with vendor management, contract administration, and procurement processes.
- Background in human resources functions such as onboarding, training & development, and employee relations.
- Familiarity with bookkeeping practices and basic accounting principles relevant to construction projects.
- Office experience involving clerical duties like filing, front desk operations, multi-line phone systems, and calendar management.
- Ability to communicate clearly and professionally across diverse teams; strong phone etiquette is essential.
- Technical proficiency in Microsoft Office Suite (Word, Excel, Outlook) and other relevant software tools.
- Knowledge of medical office management or healthcare-related project support is a plus but not required.
Join us as a Construction Office Manager to lead our administrative efforts with energy and precision! Your expertise will be instrumental in keeping our projects on track while fostering an organized, efficient work environment that supports our team’s success every step of the way.
Pay: $20.00 - $30.00 per hour
Benefits:
- 401(k)
- Flexible schedule
- Parental leave
Work Location: In person
