Job Overview
We are seeking a highly organized Office Administrative Assistant to join our team!
This role ensures the smooth operation of daily office functions, providing exceptional support across administrative, clerical, and customer service areas. The ideal candidate will be proactive and detail-oriented. In this position, you will manage various office management activities to foster a productive and welcoming environment.
Responsibilities
- manage multi-line phone systems with professionalism and courtesy, ensuring excellent phone etiquette and customer support.
- Maintain organized filing systems, both physical and digital, including document proofreading and data entry to ensure accuracy and accessibility.
- Utilize productivity software such as Microsoft Office to prepare reports, correspondence, and presentations efficiently.
- Manage calendar appointments, schedule meetings, and coordinate events to optimize office productivity.
- Perform bookkeeping duties using QuickBooks or similar accounting software to track expenses, invoices, and financial records.
- Support office management tasks such as supply inventory, equipment maintenance, and general administrative support.
- Assist with front desk duties including answering inquiries and providing customer service
Skills
- Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications.
- Excellent organizational skills with the ability to multitask effectively in a fast-paced environment.
- Demonstrated experience in clerical work, data entry, filing, and general office management.
- Exceptional customer service skills with a friendly demeanor and professional phone etiquette.
- Technical proficiency in using multi-line phone systems, calendar management tools, and bookkeeping software like QuickBooks.
- Bilingual (English/Spanish) abilities are highly desirable to serve diverse clientele effectively.
- Proven ability to prioritize tasks efficiently using time management techniques to meet deadlines consistently.
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Work Location: In person
