Have you previously managed a combination of executive support, household operations, and personal or family logistics?
Are you comfortable taking ownership of business priorities, multiple properties, household vendors, family scheduling, travel, and personal projects within the same role?
Can you provide examples of systems you created or problems you independently solved while supporting a business owner, private family, or family office?
Location: Atlanta, GA
Schedule: Primarily onsite with flexibility based on the needs of the executive and family
Compensation: Up to $110,000 annually, based on experience and demonstrated capability
Employment Type: Direct Hire
We are seeking an experienced Executive Assistant & Family Office Operations Manager to serve as the trusted right hand to a successful business owner and family.
This is a unique opportunity for an accomplished professional who thrives in a fast-paced, high-touch environment where no two days are alike. The ideal candidate has experience supporting a senior executive, entrepreneur, principal, or family office and enjoys balancing executive support with household operations, property coordination, travel management, family logistics, and special projects.
This role requires exceptional judgment, discretion, emotional intelligence, organization, and follow-through. We're looking for someone who anticipates needs, solves problems independently, and brings structure and calm to a dynamic environment.
- Manage a complex and frequently changing executive calendar while protecting priorities and proactively resolving scheduling conflicts.
- Coordinate meetings, prepare agendas and materials, and track action items through completion.
- Draft, organize, and manage executive correspondence, presentations, reports, and confidential documents.
- Support ongoing projects across multiple business entities.
- Track invoices, expenses, subscriptions, renewals, and recurring business obligations.
- Serve as the primary liaison with attorneys, accountants, financial advisors, vendors, business partners, and community organizations.
- Handle highly confidential business and personal matters with professionalism and discretion.
- Coordinate household vendors, maintenance, repairs, landscaping, cleaning services, deliveries, and service appointments.
- Manage household calendars, appointments, school commitments, family events, and daily logistics.
- Assist with errands, purchasing, organizational projects, and event planning.
- Maintain clear task lists, priorities, and follow-up systems while simplifying communication.
- Provide concise updates on completed work, outstanding items, and upcoming priorities.
- Coordinate maintenance, repairs, vendors, and tenant needs across multiple residential and vacation properties.
- Track leases, utilities, insurance, licenses, HOA requirements, and renewal deadlines.
- Monitor property expenses, invoices, receipts, and budgets.
- Ensure vendors meet expectations for quality, timeliness, and completion.
- Maintain organized reporting and close out outstanding issues promptly.
- Research and coordinate tutors and educational resources.
- Assist with school communications, testing schedules, extracurricular activities, and college preparation timelines.
- Maintain professionalism and confidentiality regarding family matters.
- Coordinate administrative needs related to equestrian activities, including invoices, registrations, supplies, leases, and scheduling.
- Manage appointments with trainers, boarding facilities, veterinarians, and farriers.
- Provide administrative coordination for household pets and animal-related services as needed.
- Plan and coordinate domestic and international travel, including flights, accommodations, transportation, activities, and detailed itineraries.
- Anticipate travel needs while managing budgets responsibly.
- Provide remote administrative support while family members are traveling.
- Minimum 5 years of experience supporting a senior executive, entrepreneur, business owner, principal, or family office.
- Proven success managing complex calendars, competing priorities, confidential information, and high-level executive support.
- Exceptional organizational skills with outstanding attention to detail.
- Strong written and verbal communication skills.
- Demonstrated ability to anticipate needs, solve problems independently, and exercise sound judgment.
- Professional experience balancing both business and personal responsibilities.
- Advanced proficiency with Microsoft Office Suite, Outlook, digital calendars, and electronic filing systems.
- Valid driver's license with reliable transportation.
- Flexibility to accommodate changing priorities and schedules.
- Experience supporting a family office, private household, or high-net-worth individual.
- Rental property, vacation property, or household operations management experience.
- Executive travel planning with complex domestic and international itineraries.
- Experience with expense tracking or light bookkeeping using QuickBooks, Acumatica, or similar software.
- Background in project management, hospitality, nonprofit organizations, or event planning.
- Administrative experience supporting equestrian, farm, or animal-related operations.
We're looking for someone who is:
- Highly organized and exceptionally dependable
- Calm, polished, and emotionally mature
- Service-oriented with a genuine desire to make life easier for others
- Proactive, resourceful, and solutions-focused
- Comfortable receiving direct feedback and adapting quickly
- Professional, discreet, and trustworthy
- Flexible and capable of managing changing priorities without sacrificing accuracy
- A strong executor who consistently follows through and takes ownership
- Learn the executive's priorities, communication style, family routines, vendors, properties, and key relationships.
- Organize calendars, recurring responsibilities, open tasks, and immediate priorities.
- Establish reliable reporting and follow-up processes.
- Household, property, travel, and executive responsibilities are organized and progressing efficiently.
- Vendors, expenses, deadlines, and family commitments are tracked through dependable systems.
- The executive spends significantly less time managing day-to-day details.
- Responsibilities are handled proactively with fewer surprises and less reactive problem-solving.
- Comprehensive digital and physical organizational systems are established.
- The executive and family have complete confidence that important matters are being handled accurately, discreetly, and on time.
- Competitive base salary up to $110,000, based on experience and demonstrated capability
- Year-end performance bonus tied to individual and organizational goals
- Health, dental, vision, and disability insurance
- 401(k) with company match
- Company-provided phone, laptop, and iPad
- Fuel or mileage reimbursement and additional transportation support, as applicable
If you're an experienced Executive Assistant who enjoys building order from complexity, anticipating needs before they arise, and serving as a trusted partner to executives and families, we'd love to hear from you.
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