Pre/Post-Award Grant Administrator (Open Rank: Research Services Intermediate – Principal Professional)

University of Colorado -
Aurora, CO

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Job Details

Full-time
$54,586 - $90,937 a year

Benefits

401(a)
Disability insurance
Health insurance
Dental insurance
Paid time off

Qualifications

Employee relationship building
Research administration

Full Job Description

University Staff

Description

University of Colorado Anschutz Medical Campus

Department: Barbara Davis Center for Diabetes, Clinical Epidemiology Division

Job Title: Pre/Post-Award Grant Administrator (Open Rank: Research Services Intermediate – Principal Professional)

Position #: 00820521– Requisition #: 40069

Job Summary:

The Barbara Davis Center (BDC) Pre- and Post-Award Grants Administrator provides financial and administrative support to the works with the Barbara Davis Center for Diabetes Clinical Epidemiology Division. This includes pre- and post-award administration for grants and contracts, and financial assistance with gift and auxiliary funds. Duties include budget creation, financial management, as well as procurement functions for the division. Grant funding includes studies from sponsors including NIH, JDRF, ADA, Helmsley Charitable Trust, and industry.

Key Responsibilities:

Post-award Administration (70%):

Review notice of grant award with PI making note of any special terms and conditions.
Confirm budget is set up correctly in finance system according to the award document.
Establish subcontracts according to the notice of grant award and processes and procedures defined by the Office of Grants and Contracts.
Follow up with Principal Investigators and other researchers/agencies/sponsors to ensure timely processing and/or receipt of essential documents (including, but not limited to, contract amendments, MOUs, JIT documentation, CITI certification, rebudgeting requests, no-cost extensions, administrative supplements, carry-forward requests, Progress Reports, Financial Reports, etc.).
Apply pertinent university fiscal policies and procedures, and state, federal, OMB Circular A21, and sponsor policies and standards applicable to business management of projects and the unit (personnel, accounting, auditing, etc.).
Monitor project financial accounts: process and track financial transactions; review statements monthly to monitor expenses; review expenditures compared with budget; reconcile accounts and ensure accurate and appropriate financial reporting to sponsors.
Prepare monthly financial and funding forecasting reports for all researchers. Review individual projects, approaching deadlines, and possible adjustments needed to keep budgets on track and in compliance with guidelines.
Process division funding distribution submission for over 40 employees.

Pre Award Administration (20%):

In collaboration with Principal Investigators (PI) and the Research Services Program Manager, prepare budgets for federal, state, industry, university and private sponsors for grants, fellowships and contracts.
Assist investigators (faculty & postdoctoral fellows) with routing proposals through the Office of Grants and Contracts.
Assemble, track and route contracts and other award documents through the Office of Grants and Contracts.

Sr. Professional Level-Principal Level

Maintain proficiency and advise others in the application of UCD, state, and sponsor policies and procedures pertaining to finance, human resources, and grants and contracts.
Draft, format and edit budget justifications, other support, biosketches and other required forms according to sponsor and university guidelines.
Independently route proposals for review and submission through the Office of Grants and Contracts.
Develop and maintain tracking systems to monitor status and ensure progress of awards from initial submission to completion of contract or notice of award.

Principal Level:

Expert level knowledge of full-cycle grant award process, function and/or technology

Purchasing (7%):

Provide training and oversight of division purchasing and reimbursement activities including University Procurement card allocations, purchase orders, office supply orders, travel arrangements and reimbursements for the division.
Review purchases for coding accuracy and appropriateness.

General Administration (3%):

Assist with coordination of Clinical Epidemiology Division resources including facilities maintenance and upgrades, Webspace reporting, building access, printing and telecommunication needs.
Perform other duties as required.

Work Location:

Hybrid – this role is eligible for a hybrid schedule of 3 days per week on campus and as needed for in-person meetings after an initial 90-day probationary period in which you will work full-time, in person.

Why Join Us:

The Barbara Davis Center for Diabetes (BDC) is the largest diabetes institute in the world specializing in type 1 diabetes research and care for children and adults. Over 235 clinicians, clinical researchers, basic biomedical scientists and supporting staff work at the BDC to find the most effective treatment, prevention, and cure for type 1 diabetes. The Center provides state-of-the-art diabetes care to over 7,500 children and adults with diabetes, and generates over $30 million annually including but not limited to clinical revenue, gifts, grants and other funding sources.

Why work for the University?

We have AMAZING benefits and offer exceptional amounts of holiday, vacation and sick leave! The University of Colorado offers an excellent benefits package including:

Medical: Multiple plan options
Dental: Multiple plan options
Additional Insurance: Disability, Life, Vision
Retirement 401(a) Plan: Employer contributes 10% of your gross pay
Paid Time Off: Accruals over the year
Vacation Days: 22/year (maximum accrual 352 hours)
Sick Days: 15/year (unlimited maximum accrual)
Holiday Days: 10/year
Tuition Benefit: Employees have access to this benefit on all CU campuses
ECO Pass: Reduced rate RTD Bus and light rail service

There are many additional perks & programs with the CU Advantage.

Qualifications:

Minimum Qualifications:

Intermediate Rank:

Bachelor’s degree in any field
- A combination of education and related technical/military/paraprofessional experience may be substituted for a bachelor’s degree on a year for year basis.
One (1) year clinical, translational, basic research grant administration or related experience

Senior Rank:

Bachelor’s degree in any field
- A combination of education and related technical/military/paraprofessional experience may be substituted for a bachelor’s degree on a year for year basis.
Two (2) years clinical, translational, basic research grant administration or related experience

Principal Rank:

Bachelor’s degree in any field
- An advanced degree (Masters or PhD) may be substituted for experience on a year for year basis if the degree is in a field of study directly related to the work assignment.
Three (3) years clinical, translational, basic research grant administration or related experience

Applicants must meet minimum qualifications at the time of hire.

Preferred Qualifications:

Bachelor’s degree in science or health related field
Four (4) years clinical, translational, basic research grant administration or related experience
Previous experience with Pre-Award Grants Administration

Knowledge, Skills and Abilities:

Advanced knowledge and understanding of federal regulations and Good Clinical Practice (GCP)
Ability to communicate effectively, both in writing and orally
Ability to establish and maintain effective working relationships with employees at all levels throughout the institution
Outstanding customer service skills
Knowledge of basic human anatomy, physiology medical terminology
Ability to interpret and master complex research protocol information
Expert level knowledge of pre-award process, function and/or technology

How to Apply:

For full consideration, please submit the following document(s):

A letter of interest describing relevant job experiences as they relate to listed job qualifications and interest in the position
Curriculum vitae / Resume
Three to five professional references, including name, address, phone number (mobile number if appropriate), and email address

Questions should be directed to: Joe Ladmirault, [email protected]

Screening of Applications Begins:

Applications will be accepted until finalists are identified, but preference will be given to complete applications received by June 18, 2026. Those who do not apply by this date may or may not be considered.

Anticipated Pay Range:

The starting salary range (or hiring range) for this position has been established as:

Intermediate Rank: $54,586 - $73,145
Senior Rank: $59,012 - $79,076
Principal Rank: $67,864 - $90,937

The above salary range (or hiring range) represents the University’s good faith and reasonable estimate of the range of possible compensation at the time of posting. This position may be eligible for overtime compensation, depending on the level.

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.

Total Compensation Calculator

Equal Employment Opportunity Statement:

CU is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws governing nondiscrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity, and we encourage individuals from all backgrounds to apply, including protected veterans and individuals with disabilities.

ADA Statement:

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at [email protected].

Background Check Statement:

The University of Colorado Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

Vaccination Statement:

CU Anschutz strongly encourages vaccination against the COVID-19 virus and other vaccine preventable diseases. If you work, visit, or volunteer in healthcare facilities or clinics operated by our affiliated hospital or clinical partners or by CU Anschutz, you will be required to comply with the vaccination and medical surveillance policies of the facilities or clinics where you work, visit, or volunteer, respectively. In addition, if you work in certain research areas or perform certain safety sensitive job duties, you must enroll in the occupational health medical surveillance program.

Application Materials Required: Cover Letter, Resume/CV, List of References

Job Category: Research Services

Primary Location: Hybrid

Department: U0001 - Anschutz Med Campus or Denver - 21780 - SOM-BDC Clinical Epi Research

Schedule: Full-time

Posting Date: May 29, 2026

Unposting Date: Ongoing

Posting Contact Name: Joe Ladmirault

Posting Contact Email: [email protected]

Position Number: 00820521

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