POSITION TITLE: Administrative Assistant -PreK
REPORTS TO: PreK Director
TERMS OF EMPLOYMENT: 220-day contract with benefits according to Siloam Springs
School Board policies
LOCATION: Childcare Services Development
QUALIFICATIONS:
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High School Diploma
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Bilingual Spanish/English desired but not required
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Experience working in a professional office setting.
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Strong computer skills, with proficiency in Microsoft Office (Word, Excel, and Outlook), and Google.
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Able to operate personal computers, laptop computers, peripheral computer equipment, photocopier, fax machine, and other office equipment with a high degree of skill.
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Highly motivated with strong organizational skills; able to coordinate multiple tasks at one time.
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Self-starter; able to work independently; organized.
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Effective verbal and written communication skills.
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Strong telephone and interpersonal communication skills.
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Experience with COPA, eSchool, eFinance, and YellowFolder is desired but not required.
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Knowledge, understanding of, and patience interacting with students, parents, and community members.
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Ability to work as a contributing and flexible team member.
ESSENTIAL JOB FUNCTIONS:
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Process and complete new student registration and scheduling, as well as student withdrawals.
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Review and check for accuracy quarterly reports and cycle reports.
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Maintain current and accurate attendance data book.
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Process requisitions and purchase orders.
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Navigate financial reports, including accurate coding of budgets and balancing corresponding Excel documents.
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Maintain P-card requests, weekly transaction reports and transaction coding.
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Document and maintain receipts, cash collection and deposits.
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Maintain student records in Yellow Folder.
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Responsible for copy machine toner, staples, and service calls.
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Responsible for laminator film and loading, speed controls, safety and cleaning.
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Assist administration with beginning of year and end of year routines.
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Answer phone, receive messages and respond to inquiries by staff, parents, or patrons of the district.
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File and sort paperwork; maintain electronic files.
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Input and generation of data/information for recordkeeping in multiple software systems.
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Type or prepare reports, compile data, and distribute information to parties both inside and outside of the district.
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Type and/or prepare correspondence and communications for families, staff, and students.
OTHER JOB FUNCTIONS:
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Maintain confidentiality.
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Attend meetings and training as directed.
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Present and communicate in a professional manner.
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Work additional hours or overtime as directed.
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Other duties as assigned by the supervisor.
