Job Summary
The Accounts Payable Assistant supports the administrative and financial operations of Coral Reef Park Co, Inc. by managing vendor payments, processing invoices, and maintaining accurate financial records. This position ensures timely and accurate payment of company obligations, assists with general office administration, and provides essential support to the Operations and Accounting teams. The ideal candidate is detail-oriented, organized, and able to manage multiple priorities in a fast-paced environment while maintaining a high level of confidentiality and accuracy.
Essential Duties and Responsibilities
Accounts Payable & Billing
- Review, verify, and process vendor invoices, ensuring accuracy and proper documentation.
- Match purchase orders, packing slips, and invoices before submitting for approval.
- Prepare weekly or biweekly check runs, ACH payments, and credit card reconciliations.
- Maintain up-to-date files and records of all accounts payable transactions.
- Track and record expense receipts, reimbursements, and recurring payments.
- Communicate with vendors to resolve billing discrepancies or payment inquiries.
- Monitor accounts to ensure payments are made timely and in accordance with company policy.
- Prepare reports on expenditures and assist with month-end closing activities.
Administrative & Office Support
- Assist in collecting and organizing receipts, invoices, and supporting documentation for audits.
- Support the President in maintaining organized filing systems (digital and paper).
- Assist with ordering office supplies and maintaining inventory.
- Support other departments with administrative needs such as document preparation, copying, and scanning.
- Handle sensitive financial and vendor information with professionalism and discretion.
Team Collaboration & Compliance
- Collaborate with management to improve billing and accounts payable processes.
- Ensure compliance with company policies, financial controls, and audit standards.
- Participate in cross-training to support broader administrative functions within CRPC.
- Contribute to a positive and cooperative team environment.
Experience
- 2–3 years of experience in accounts payable, billing, bookkeeping, or general accounting required.
- Experience using QuickBooks or similar accounting software preferred.
- Prior experience in a small business, hospitality, or recreational services environment is a plus.
- Demonstrated ability to process invoices, reconcile statements, and maintain financial accuracy.
Qualifications, Knowledge, Skills, and Abilities
- High school diploma or equivalent required; associate degree or coursework in accounting, business, or finance preferred.
- Strong understanding of basic accounting principles and A/P cycle.
- Proficiency with Microsoft Office Suite (Excel, Word, Outlook) and digital filing systems.
- Experience with QuickBooks or other accounting software (preferred).
- Excellent attention to detail, accuracy, and organizational skills.
- Ability to handle confidential financial data responsibly.
- Reliable, punctual, and able to work independently with minimal supervision.
- Strong communication and interpersonal skills for vendor and internal collaboration.
Job Type: Part-time
Pay: $20.00 - $23.50 per hour
Benefits:
- Dental insurance
- Health insurance
- Vision insurance
Experience:
- Microsoft Excel: 1 year (Preferred)
- QuickBooks: 1 year (Preferred)
Work Location: In person
