Summary:
Seeking a professional and detail-oriented individual to serve as our Firm Administrator to oversee administrative operations and support the strategic and day-to-day functions of our offices. The Firm Administrator will play a key role in managing internal operations, human resources, payroll, financial administration, and office management. The ideal candidate will bring strong organizational skills, professionalism, and a proactive approach to supporting both the leadership team and the broader firm.
Primary Responsibilities:
- Oversee daily administrative functions and ensure efficient internal operations across the firm
- Administer all aspects of payroll, including processing, compliance, and reporting
- Manage human resources functions including onboarding, benefits administration, policy enforcement, and employee records
- Supervise client billing, time tracking, accounts receivable, and general bookkeeping activities
- Provide executive support to firm leadership, including scheduling, internal reporting, and document preparation
- Manage vendor relationships and coordinate with external service providers (e.g., IT, building services)
- Maintain office systems, supplies, and equipment, and ensure a professional work environment
- Handle incoming and outgoing client communications, including phone calls, emails, and faxes, with efficiency and discretion
Qualifications:
- 1-3 years of experience in an administrative or office management role is required, CPA firm or similar professional services environment is preferred
- Experience with QuickBooks is required
- Experience handling payroll and human resources functions
- Proficiency in Microsoft Office (Word, Excel, Outlook)
- Excellent communication, organizational, and interpersonal skills
- Ability to manage multiple priorities, exercise sound judgment, and maintain confidentiality
Benefits:
- Paid time off
- Health insurance
- SIMPLE IRA with company match
This is a diverse role where the candidate will be involved in many aspects of the company and will be a key part of the team. Pay commensurate with experience and qualifications.
Job Type: Full-time
Pay: $50,000.00 - $68,000.00 per year
Benefits:
- Health insurance
- Paid time off
Experience:
- Administrative: 1 year (Required)
Ability to Commute:
- Woodstock, VA 22664 (Required)
Work Location: In person
