Position Title: Staff Accountant
Reports to: Comptroller
FLSA Status: Exempt
Role: Individual Contributor
General Description
Working with the accounting and other VRE staff, the Staff Accountant performs a broad range of professional accounting functions to support the organization's financial operations and reporting. Key responsibilities include preparing, posting, and maintaining journal entries and recurring journal entry templates for daily accounting transactions; Supporting and serving as backup for the Accounts Payable and Revenue functions, including invoice processing, vendor payments, revenue reconciliations, billing, and related accounting activities; Processing customer credit card transactions, refunds, bank deposits, and associated journal entries; Reconciling bank accounts, payroll, debt-related accounts, other general ledger accounts, and posting related journal entries to ensure accurate financial reporting; Maintaining accounting schedules, payment tracking, and supporting documentation for audits, financial reporting, and budget management; Assisting with annual audits, preparation of the Annual Comprehensive Financial Report (ACFR), and responses to internal and external information requests; Identifying and communicating accounting issues to appropriate stakeholders and supporting continuous accuracy and compliance in financial operations.
Essential Job Duties and Responsibilities
-
Maintain and accumulate backup and post related JEs to the accounting system on a daily basis for all bank and financial accounts as well as various other accounting transactions.
-
Create and maintain recurring JE templates.
-
Support and serve as backup to the full spectrum A/P process to include invoice matching to purchase orders; purchasing card & expense reimbursement processing; printing of vendor checks; and creation of ACH and positive pay files for upload to the bank
-
Support and serve as a backup to the full spectrum Revenue process to include reconciling all sources of revenue; billing ticket vendors; data entry; and maintaining various revenue schedules and reconciliations
-
Process customer ticket credit card transactions & refunds and post related JEs
-
Proactively escalate A/P and Revenue related issues and/or concerns to the appropriate internal and external parties
-
Prepare and make periodic bank deposits and post related JEs
-
Assist with preparing schedules and reconciliations for the annual preliminary and final audits
-
Assist with the annual drafting of the Annual Comprehensive Financial Report (ACFR) after the conclusion of the final audit
-
Post the monthly payroll accrual JEs and update as needed after consultation with the applicable accounting & finance personnel; complete the monthly PRTC invoice reconciliations; construct the monthly JE subtotals worksheets from the PRTC provided payroll registers & benefit worksheets; and ultimately prepare and post the resulting monthly payroll JEs including the related payroll accrual JE reversals.
-
Responsible for the posting of the monthly U.S. Bank account transactions and the reconciliation of the related G/L accounts for the CROC funded Series 2022 debt issuance
-
Responsible for the maintenance of the Keolis payment & task order (TO) tracking schedule utilized by the Operating Budget Manager and for preparation of the annual audit schedule
-
Assist with various periodic account reconciliations, schedules and internal & external information requests
-
Perform other duties and responsibilities as assigned
Required Knowledge, Skills, and Abilities
-
Knowledge of Generally Accepted Accounting Principles (GAAP) including Governmental Accounting Standards Board (GASB) standards
-
Ability to interpret and apply various Federal, State and Local tax compliance regulations & procedures
-
Experience with Microsoft Office Suite including Excel, Outlook, and Word
-
Experience with enterprise resource planning (ERP) and purchase order systems (preferably Tyler Technologies’ Enterprise ERP, formerly Munis)
-
Excellent written and oral communication skills
-
Professionalism and skill in dealing effectively with diverse individuals at all levels of the organization, as well as with external stakeholders and customers
-
Skilled in resolving challenges and conflict management in a positive and constructive manner
-
Ability to work both independently and as part of multi-disciplinary departmental teams, and to respond to a variety of conditions without direct supervision
-
Excellent attention to detail and ability to multi-task and work under tight deadlines
-
Strong analytical, problem-solving, and decision-making skills
-
Skilled at preparing complex accounting entries and performing high level analysis of difficult financial issues
-
Solid organizational skills and ability to be flexible and adaptable in responding to new information, changing conditions, and/or unexpected obstacles in a fast-paced environment
-
Ability to apply critical thinking skills to identify the strengths/weaknesses of alternative solutions and approaches to problems
-
Ability to develop, evaluate, recommend, and implement processes and procedures that contribute to organizational and operational effectiveness and efficiency
Minimum and Preferred Qualifications & Experience
Minimum
-
B.S. in Accounting from an accredited university
-
0 to 1 year of demonstrated success in performing job duties and responsibilities directly related to or comparable to those of the position
-
Experience with Microsoft Office Suite including Excel, Outlook, and Word
-
Experience with enterprise resource planning (ERP) and purchase order systems
Preferred
-
Certified Public Accountant (CPA) candidate
-
Experience with Tyler Technologies’ Enterprise ERP, formerly Munis
-
Public sector/transportation/rail experience
Additional Requirements
-
Ability to work the flexible hours demanded by a transit operation environment
Working Conditions/Environment
-
This work requires the occasional exertion of up to 20 pounds of force; work frequently sitting, speaking, or hearing, using hands to finger, handle or feel and repetitive motions and occasionally requires standing, walking, climbing, or balancing, stooping, kneeling, crouching, or crawling, reaching with hands and arms, and pushing or pulling
-
Work has standard vision requirements; vocal communication is required for expressing or exchanging ideas by means of the spoken word and conveying detailed or important instructions to others accurately, loudly, or quickly
-
Hearing is required to perceive information at normal spoken word levels and to receive detailed information through oral communications and/or to make fine distinctions in sound
-
Work requires preparing and analyzing written or computer data, visual inspection involving small defects and/or small parts, using of measuring devices, operating motor vehicles or equipment and observing general surroundings and activities
-
Work occasionally requires working near moving mechanical parts, working in high, precarious places, exposure to fumes or airborne particles, exposure to toxic or caustic chemicals, and exposure to outdoor weather conditions
-
Work is generally in a moderately noisy location (e.g., business office, light traffic)
VRE is an Equal Opportunity Employer - Click here to learn more!
To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The essential duties and responsibilities listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable an individual with disabilities to perform the essential functions.- The statements in this job description are intended to describe the general nature and level of work being performed by incumbent(s) assigned to this position. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified.
- VRE is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. VRE is committed to the principle of equal employment opportunities for all employees and to providing employees with a work environment free of discrimination and harassment.
