Primary Purpose:
Provide secretarial support to special education office personnel; coordinating and monitoring special education records, attending to phones, faxing for information, general filing and typing, and other related duties as assigned.
Qualifications:
Education/Certification
High school diploma or GED
Special Knowledge/Skills:
- Proficient in Spanish
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Proficient skills in keyboarding, word processing, and file maintenance
- Effective communication and interpersonal skills
- Ability to use personal computer and software to develop spreadsheets and databases and do word processing
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Knowledge of school district organization, operations, and administrative policies
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Ability to work with children with disabilities
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Ability to follow verbal and written instructions
Experience: Three years secretarial experience, preferably in a public education environment, some experience working with children,
Major Responsibilities and Duties:
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Records, Reports, and Correspondence:
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Compile pertinent data as needed
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Greet visitors and assist as needed
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Maintaining inventory/checking in incoming orders and distributing as needed
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Uploading documents into digital format
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Assists other clerical/secretarial staff by providing them support in accomplishing their job duties in times of peak demand or to meet work priorities.
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Answer incoming calls, take reliable messages, and route to appropriate staff
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Maintains a variety of manual and electronic documents, files and records (confidential and non-confidential)
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Receive, sort, and distribute mail and other documents to department staff
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Maintain confidentiality of information
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Attend Annual, Review, and Dismissal (ARD) meetings and interpret for Spanish speaking families
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Performs other related duties within the scope of the position as assigned or requested to contribute to the efficient operation of Springtown ISD Special Education Department.
Supervisory Responsibilities: None
Equipment Used: Personal computer, printer, calculator, copier, postage machine, and fax
Working Conditions:
Mental Demands/Physical Demands/Environment Factors:
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Work with frequent interruptions, maintain emotional control under stress
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Repetitive hand motions; prolonged use of computer
NOTE: The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities, duties, or skills that may be required.
