Job Summary
We are seeking a dynamic and highly organized Administrative Assistant to join our team! In this vital role, you will be the backbone of our office operations, ensuring smooth daily functions and providing exceptional support to staff and clients alike. Your energetic approach and attention to detail will help foster an efficient, welcoming environment. The ideal candidate is proactive, tech-savvy, and thrives in a fast-paced setting. This paid position offers an exciting opportunity to develop your administrative skills while contributing to a collaborative workplace.
Duties
- Manage front desk responsibilities, greeting visitors, and directing them appropriately with professional phone etiquette
- Multi-tasking real estate duties and property management paperwork
- Operate multi-line phone systems, handle incoming calls, and route messages efficiently
- Maintain organized filing systems, including digital documents using Google Workspace and Microsoft Office tools
- Perform data entry tasks with accuracy, including updating records and managing calendars for multiple team members
- Support office management activities such as supply ordering, inventory control, and maintaining cleanliness
- Provide customer support by responding to inquiries promptly and courteously, ensuring excellent service at all times
- Proofread correspondence, reports, and other documents for clarity and accuracy
- Coordinate appointments, schedule meetings, and manage calendar updates for staff or executives
- Handle clerical duties such as photocopying, faxing, mailing, and filing important documents efficiently
Experience
- Previous office experience or administrative support role required
- Strong computer skills with proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications
- Familiarity with multi-line phone systems and excellent phone etiquette skills
- Bilingual abilities are highly desirable to serve diverse client needs effectively
- Demonstrated organizational skills with the ability to prioritize tasks and manage time effectively
- Clerical experience involving data entry, proofreading, filing, and record keeping is essential for success in this role
Join us to be part of a vibrant team where your organizational talents will shine! We believe in empowering our employees through meaningful work that makes a difference every day. If you're ready to bring energy, precision, and professionalism to an exciting administrative role—apply now!
Pay: $14.00 - $15.00 per hour
Work Location: In person
