Position Summary
We are seeking a highly organized, detail-oriented Data Entry & Accounts Payable Coordinator to join our team in our Plant City, Florida office. This position plays a key role in ensuring the accuracy and timely processing of invoices through three-way matching while supporting daily office operations.
The ideal candidate is a self-starter with excellent attendance, strong mathematical aptitude, exceptional attention to detail, and the ability to work collaboratively across multiple departments in a fast-paced manufacturing environment.
Key Responsibilities
Accounts Payable & Invoice Processing
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Perform accurate data entry of invoices into company systems.
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Review, reconcile, and approve vendor invoices through three-way matching (Purchase Order, Proof of Delivery, and Invoice).
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Research and resolve invoice discrepancies by working closely with Purchasing, Warehouse, Operations, and Accounting.
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Ensure invoices are processed accurately and in a timely manner.
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Maintain organized electronic and physical invoice records.
Data Entry & Reporting
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Enter and maintain accurate information in Excel and internal software systems.
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Verify data accuracy and identify discrepancies.
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Prepare spreadsheets, reports, and supporting documentation as needed.
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Maintain confidentiality of financial and company information.
Office Administration
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Order and maintain office supplies.
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Scan, file, and organize documents.
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Assist with general administrative duties to support the office and plant operations.
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Support special projects and other administrative tasks as assigned.
Cross-Functional Collaboration
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Communicate professionally with internal departments and vendors.
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Partner with Purchasing, Accounting, Customer Service, Warehouse, and Operations to resolve issues efficiently.
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Build positive working relationships while maintaining a high level of customer service.
Qualifications
Required
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High school diploma or equivalent.
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2+ years of experience in data entry, accounts payable, accounting support, or office administration.
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Strong attention to detail with a high degree of accuracy.
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Advanced math and reconciliation skills.
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Proficient in Microsoft Excel and Microsoft Office.
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Excellent organizational and time management skills.
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Strong written and verbal communication skills.
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Ability to prioritize multiple tasks while meeting deadlines.
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Dependable with excellent attendance and punctuality.
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Self-motivated with the ability to work independently and as part of a team.
Desired Attributes
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Exceptional attention to detail.
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Strong analytical and problem-solving abilities.
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Positive attitude with a willingness to learn.
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Professional, courteous, and team-oriented.
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Reliable and accountable.
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Ability to maintain accuracy in a fast-paced environment.
