About the Role
We are seeking a administrative assistant/receptionist who is fluent in Spanish and English for our law firm. This position is the backbone of the office. You’ll be the first point of contact for many of our clients who may be going through stressful life events so professionalism, compassion, and strong communication skills are essential. Our office handles numerous cases in immigration, real estate, estate planning, family law and bankruptcy. Your primary area will be with our immigration practice.
Key Responsibilities
- Answer and manage incoming phone calls and emails
- Schedule consultations and maintain attorney calendars
- Greet clients and provide a welcoming, professional experience
- Prepare, organize, and manage client files (digital and physical)
- Draft basic correspondence and send client follow-ups
- Assist with document collection and client intake forms
- Process payments and maintain basic billing records
- Coordinate virtual meetings and court-related scheduling
- Maintain confidentiality of sensitive legal information
- General office support (scanning, filing, data entry, etc.)
What We’re Looking For
- Fluency in Spanish and English
- 1+ year of administrative or office experience (legal office experience is a plus but not required)
- Strong organizational skills and attention to detail
- Clear, professional written and verbal communication
- Comfortable using technology (email, calendars, document management systems)
- Ability to manage multiple tasks and deadlines
- Friendly, calm, and compassionate demeanor with clients
- Ability to handle confidential information with discretion
Nice to Have (But Not Required)
- Experience in a law office
- Familiarity with legal terms or court procedures
Pay: $55,000.00 - $65,000.00 per year
Benefits:
- Dental insurance
- Health insurance
- Paid time off
- Retirement plan
- Vision insurance
Language:
Ability to Commute:
- Chicago, IL 60604 (Required)
Work Location: In person
