Overview
We are seeking a dynamic and highly organized Office Manager to lead the daily operations of our busy office environment. This vital role ensures seamless administrative functions, maintains efficient workflows, and fosters a welcoming atmosphere for staff, clients, and visitors alike. The ideal candidate will bring a proactive attitude, exceptional organizational skills, and a passion for creating an efficient workplace that supports our team’s success. This paid position offers an exciting opportunity to contribute to a thriving organization while honing your administrative expertise.
Duties
- Support the timelines and organization of regulatory requirements – EPA, Fire Department, Permits
- Coordinate and drive milestones for ISO audits with other team members
- Qualify customers and create the necessary forms and applications to move ahead
- Be the point of contact for organizing customer and partner visits and meetings
- Be the first point of contact for HR related matters such as, but not limited to, hiring forms, onboarding, insurance renewals, PTO, and general employee relations
- Provide accounting support as requested by the companies’ accountant
- Correspondence: Draft, proofread, and distribute high-level correspondence, memos, and reports on behalf of leadership.
- Confidentiality: Handle sensitive corporate and personnel information with utmost discretion and professionalism.
- Guest Services: Greet VIPs, clients, and investors with a professional, high-touch, concierge-level welcome.
- Events Coordination: Plan and execute corporate events, board gatherings, team-building activities, and large-scale company townhalls.
- Onboarding: Assist HR with administrative onboarding for new hires, including desk allocation, security badges, and system setup.
- Proficiency in: Microsoft Office Suite, Google Workspace, and Quickbook.
- Soft Skills: Exceptional organizational and project management skills, along with strong written and verbal communication.
- Mindset: A proactive, adaptable hospitality mindset to seamlessly balance competing executive and operational priorities.
Qualifications
- Proven experience in office management or administrative roles with strong organizational skills and attention to detail
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace (Gmail, Calendar), and familiarity with productivity software tools
- Excellent computer literacy with the ability to perform data entry accurately and efficiently
- Experience handling multi-line phone systems and demonstrating professional phone etiquette
- Bilingual abilities are highly desirable to support diverse client needs and internal communication
- Previous experience in customer service or front desk roles within medical or dental offices is a plus
- Strong organizational skills with the ability to prioritize tasks effectively in a fast-paced environment
- Knowledge of bookkeeping procedures using QuickBooks or similar accounting software is advantageous
- Demonstrated ability to maintain confidentiality while managing sensitive information effectively
Join our team as an Office Manager where your organizational talents will keep our office running smoothly! We value proactive individuals who thrive on creating efficient workflows while delivering outstanding support to our staff and clients. This role is essential in fostering a positive work environment that promotes productivity and growth.
Pay: $25.00 - $35.00 per hour
Benefits:
- Dental insurance
- Health insurance
- Paid time off
- Referral program
- Vision insurance
Work Location: In person
