Kenney Business Solutions, Inc. is a minority owned government contracting firm based out of the Washington D.C. area. We have over 10 years of experience specializing in Records Management, FOIA Processing, Document Digitization, Legal Support, Program and Project Management support for multiple federal agencies. We are committed to delivering mission-critical administrative solutions and supporting our clients with experienced, professional staff.
About the Role
Kenney Business Solutions, Inc. (KBS) is seeking an Administrative Support Specialist / Mail & File Management to support the U.S. Trade and Development Agency (USTDA) in Arlington, VA. This position manages all incoming and outgoing mail and package processing for USTDA's one mailroom and 8 copier areas/workrooms, maintains the Correspondence Log, distributes incoming faxes and electronic documents, and makes off-site delivery runs to the post office and commercial carriers. The position also serves as backup to the Receptionist and supports cross-functional coverage.
KEY RESPONSIBILITIES:
- Review, process, log, and distribute all incoming unclassified mail, packages, and faxes per USTDA Correspondence Guidelines; check for discrepancies and contact originators to resolve.
- Maintain entries to the Correspondence Log; track incoming and outgoing correspondence; maintain accurate records of mailing dates, delivery confirmations, and package receipts.
- Pick up outgoing mail and express pouches; make off-site delivery runs to USPS and commercial delivery vendors as required per D.1.3.4
- Ensure all 8 copier areas/workrooms are continuously stocked with paper, letterhead, pens, and supplies; notify Office of Administration of low stock or equipment failures.
- Check the Agency's general email accounts daily; distribute emails to appropriate offices or staff per Correspondence Guidelines.
- Provide backup reception coverage at either reception desk as needed for continuity of dual-desk coverage.
- Maintain well-organized, professional mailroom and work areas at all times.
REQUIRED QUALIFICATIONS:
- High school diploma required; higher education preferred.
- 1–3 years of experience in a professional office mailroom or equivalent environment.
- Experience collecting, sorting, distributing, and logging incoming and outgoing mail.
- Ability to ensure appropriate packaging and shipping of letters, packages, and courier items.
- Secret security clearance required. (or ability to obtain; interim acceptable per D.1.5.1)
- Physical ability to move large numbers of files or file boxes.
- Valid driver's license for off-site mail runs.
- Must be a U.S. Citizen.
PREFERRED QUALIFICATIONS:
- Experience with government correspondence tracking systems.
- Experience stocking and managing office supply inventory.
- Ability to manage a reception desk and be forward facing. Able to clearly and concisely answer phones, greet visitors and officials, ensure proper badging, and enthusiastically support other administrative responsibilities.
Kenney Business Solutions is an Equal Opportunity Employer.
Pay: $28.65 - $31.25 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Parental leave
- Professional development assistance
- Tuition reimbursement
- Vision insurance
Application Question(s):
- Are you physically ability to move large numbers of files or file boxes? (Approx. 50 lbs.)
- Do you have experience with government correspondence tracking systems? If so, in what capacity?
- Do you have any professional office receptionist or administrative support assistance? If so, in what capacity?
Education:
- High school or equivalent (Required)
Experience:
- Professional Office Mailroom or Equivalent : 2 years (Required)
License/Certification:
- Drivers License (Required)
Security clearance:
Work Location: In person
