Job Summary:
The HR & Payroll Coordinator provides administrative and operational support for the Human Resources department while serving as the primary payroll administrator for the organization. This position is responsible for ensuring accurate and timely payroll processing, maintaining employee records, supporting HR programs and initiatives, and delivering exceptional service to employees and leaders.
The Human Resources Coordinator plays a critical role in maintaining compliance with federal, state, and local employment laws, supporting HR processes throughout the employee lifecycle, and ensuring payroll accuracy and confidentiality. This role requires exceptional attention to detail, strong organizational skills, and the ability to manage multiple priorities in a fast-paced environment.
Duties:
Payroll Administration: (Approximately 50%)
- Process bi-weekly payroll accurately and on schedule for multiple entities.
- Audit payroll data for completeness, accuracy, and compliance prior to processing.
- Review employee time records and partner with Operations to resolve discrepancies.
- Process new hires, promotions, transfers, pay changes, bonuses, and terminations.
- Provide pay card administration and support.
- Maintain payroll records and supporting documentation.
- Ensure compliance with federal, state, and local wage and hour laws.
- Respond to employee payroll inquiries professionally and timely.
- Prepare payroll reports for HR leadership.
- Assist with payroll system testing during system updates and implementations.
- Recommend payroll process improvements to increase efficiency and accuracy.
Human Resources Administration: (Approximately 50%)
- Serve as a first point of contact for employee HR questions.
- Process new hires, audit new hire documentation as needed, and create employee files.
- Complete state required reporting for new hires & terminated employees, where applicable.
- Provide systems administrator support for HRIS as directed.
- Process employee status changes within the HRIS.
- Complete employee offboarding tasks, updates, and notification.
- Maintain employee records while ensuring confidentiality and data integrity.
- Assist with employment verifications.
- Prepare metrics and other HR-related reports; conduct regular audits and compliance activities.
- Support HR projects and department initiatives.
- Lead coordination of employee recognition activities on behalf of HR & Payroll.
- Maintain store/contact list, HR forms, templates, and department documentation.
- Provide administrative support to the HR leadership team.
Key Competencies:
- Customer Focus
- Integrity & Confidentiality
- Accountability
- Attention to Detail
- Organization & Planning
- Communication
- Collaboration
- Problem Solving
- Adaptability
- Continuous Improvement
Success Measures:
Success in this role is demonstrated by:
- Payroll processed accurately and on time each pay period.
- Minimal payroll corrections or adjustments.
- Compliance with all payroll and employment regulations.
- Accurate HRIS and employee records.
- High levels of internal customer satisfaction.
- Timely completion of HR administrative responsibilities.
- Effective support of HR initiatives and projects.
- Continuous improvement of payroll and HR processes.
Qualifications:
- Associate's degree in Human Resources, Business Administration, Accounting, or related field; equivalent experience may be considered.
- 4+ years of Human Resources, Payroll, or HR/Payroll administration experience.
- Experience processing payroll for multi-location organizations preferred.
- Working knowledge of employment laws and payroll practices.
- Strong proficiency in Microsoft Office; intermediate to advanced Excel proficiency required.
- Experience working with HRIS and payroll systems. Workday experience is a plus.
- Certified Payroll Professional (CPP), Fundamental Payroll Certification (FPC), SHRM-CP, or PHR certification is a plus.
- Excellent organizational and time management skills.
- Strong analytical and problem-solving abilities.
- Ability to handle confidential information with professionalism and discretion.
- Excellent verbal and written communication skills.
- High level of accuracy and attention to detail.
Working Conditions:
- Prolonged periods of sitting and computer work.
- Frequent use of a keyboard and standard office equipment.
- Occasionally lift up to 20 pounds.
- Ability to communicate effectively in person, by telephone, and electronically.
Compensation & Benefits:
- Competitive base salary and performance-based incentives
- Comprehensive health and wellness benefits including Health Savings Account (HSA) and Employee Assistance Program (EAP)
- 401K retirement plan with company match
- Paid time off (PTO) and company holidays
- Opportunities for professional development and career advancement
Pay: From $70,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Health insurance
- Health savings account
- Life insurance
- Retirement plan
- Vision insurance
Work Location: In person
