Front Desk Receptionist /BookkeeperJob Summary
We are seeking an energetic, detail-oriented, and dependable Front Desk Receptionist/Bookkeeper to be the welcoming face of our organization while supporting daily administrative and financial operations.
This vital role involves managing front desk responsibilities, providing exceptional customer service, assisting with office organization, and performing routine bookkeeping tasks using QuickBooks. The ideal candidate will be proactive, highly organized, comfortable working with numbers, and able to manage multiple priorities in a fast-paced environment.
This position offers an exciting opportunity for an experienced administrative professional to contribute to a dynamic and supportive workplace while continuing to develop their office management and bookkeeping expertise.
Duties and Responsibilities
- Greet visitors and clients warmly, creating a professional and friendly first impression
- Answer multi-line phone systems promptly and courteously while practicing excellent phone etiquette
- Manage incoming and outgoing correspondence, including emails, mail, packages, and documents
- Maintain accurate and organized filing systems, electronic records, and data-entry logs
- Manage office supplies and assist with inventory tracking and ordering
- Assist with calendar management, appointment scheduling, meeting coordination, and reminders
- Prepare, proofread, format, and organize business documents using Microsoft Office and Google Workspace
- Enter and maintain financial transactions accurately in QuickBooks
- Assist with accounts payable and accounts receivable
- Prepare customer invoices, record payments, and monitor outstanding balances
- Enter bills, expenses, deposits, and vendor information into QuickBooks
- Assist with bank and credit-card reconciliations
- Maintain organized financial records, receipts, invoices, and supporting documentation
- Assist with basic financial reports and bookkeeping-related administrative tasks
- Communicate with customers and vendors regarding invoices, payments, and account questions
- Support office management activities, including filing, photocopying, scanning, and organizing documents
- Provide customer support by addressing inquiries efficiently, professionally, and courteously
- Perform general clerical and administrative duties to ensure smooth daily office operations
- Maintain confidentiality when handling financial, employee, customer, and company information
Requirements
- Previous experience in bookkeeping, office administration, office management, or a similar administrative role
- Hands-on experience using QuickBooks or QuickBooks Online
- Basic knowledge of bookkeeping principles, including accounts payable, accounts receivable, invoicing, expense entry, and account reconciliation
- Strong computer literacy with proficiency in Microsoft Office, including Word and Excel
- Experience using Google Workspace, including Gmail, Calendar, Drive, and Google Docs
- Strong data-entry, typing, proofreading, and recordkeeping skills
- Excellent organizational skills with the ability to multitask and meet deadlines
- Exceptional customer-service skills with a friendly demeanor and professional phone etiquette
- Experience operating multi-line phone systems and managing front desk responsibilities
- Strong attention to detail and accuracy, particularly when handling financial information
- Ability to manage time effectively while supporting multiple priorities
- Clear and professional verbal and written communication skills
- Ability to work independently while also contributing as part of a team
- High level of professionalism, dependability, discretion, and confidentiality
- Bilingual abilities are highly desirable
- Personal-assistant or calendar-management experience is advantageous
Preferred Qualifications
- Two or more years of administrative, bookkeeping, or office-support experience
- Experience with QuickBooks Online
- Experience preparing invoices, recording payments, reconciling accounts, and maintaining financial records
- Intermediate Microsoft Excel skills
- Previous experience working in a customer-facing office environment
Join us as a Front Desk Receptionist/Bookkeeper, where your customer-service skills, organizational talent, and bookkeeping experience will help support the success of our entire team. This role is ideal for a motivated professional who enjoys working with people, maintaining accurate records, and keeping office operations running efficiently.
Pay: $18.00 - $22.00 per hour
Benefits:
- Flexible schedule
- Health insurance
- Paid time off
Education:
Work Location: In person
