The Accounts Payable Specialist serves as the primary point of contact for vendors and College departments regarding accounts payable matters, providing exceptional customer service by responding to inquiries, resolving payment issues, and offering guidance on accounts payable policies and procedures. This position is responsible for ensuring the timely and accurate processing of invoices and payments, and supporting month-end and fiscal year-end closing activities. The Accounts Payable Specialist collaborates with internal departments to enhance operational efficiency, strengthen internal controls, standardize business processes, and support strategic operational efficiency intiatives.
Reports To Accounts Payable Manager What position(s) reports to this position?
None
Minimum Education/Experience
High School Diploma/GED
Minimum (3) years’ of progressively responsible experience in accounts payable, accounting support, or related business office operations.
Required Knowledge, Skills & Abilities
Knowledge:
Basic Accounts payable knowledge
Knowledge of basic purchasing, invoice process and payment procedures
Computers and related systems/software such as Ellucian Colleague and PeopleSoft
Skills:
Attention to detail
Using computers and Microsoft Office (Excel, Word, Access, etc.) and similar software
Abilities:
Research and resolve problems with invoicing and P-Card transactions
Strong organizational and time management skills with the ability to manage multiple priorities and meet deadlines.
Communicate in a calm and professional manner under challenging circumstances
Proficiency in data entry with a high degree of accuracy and attention to detail.
Ability to exercise sound judgment, discretion, and professionalism in handling sensitive financial information.
Strong analytical and problem-solving skills with attention to details
Ability to identify discrepancies, research issues, and implement appropriate solutions.
Physical Demands/Working Conditions
PHYSICAL/MENTAL DEMANDS AND WORKING CONDITIONS:
The work is sedentary work which requires the person in this position to occasionally exert up to 10 pounds of force to grasp, lift, carry, push, pull or otherwise move objects, including the human body. Additionally, the following physical abilities are required
This position requires the person to frequently communicate with and listen to vendors, administration, faculty, staff, students, and others to perform the essential functions of the position; must be able to exchange accurate information in various situations.
This position requires the person to frequently remain in a stationary position.
This position requires the person to frequently operate a computer, other office machinery, and mobile devices to perform the essential functions of the position.
This position requires the person to frequently operate equipment that involves repetitive motions of the wrists, hands, and/or fingers.
This position requires the person to frequently position self to access materials that may be above head or at ground level.
This position requires the person to judge, observe, and assess the accuracy, neatness, thoroughness of work assigned or to make general observations.
Work is performed in an indoor office setting.
Work is performed during normal office hours.
Preferred Qualifications
Associate’s degree in Accounting, Finance, Business Administration, or related field
Minimum (5) years’ full-time experience with Accounts Payable, Ellucian Colleague, and Peoplesoft at a higher education institution.
Required Training
Quarterly compliance training as assigned by institution
Work Hours
Monday-Friday; 8:00am to 5:00pm
Department Finance Admin/Gl Job Open Date 08/07/2026 Job Close Date Open Until Filled No HR Contact Beth Holmes Special Instructions to Applicants
Applicants are to thoroughly complete the electronic application and attach the required documents: cover letter and resume. If applicant has an earned degree, please attach a copy of transcript that shows degree conferral.
Applicants who do not attach the required documents will not be considered for the position.
Applicants needing assistance may call Human Resources at 405.682.7542.
